Paralegal/Legal Assistant (Corporate and Commercial)

Job title: Paralegal / Legal Assistant (Corporate and Commercial)

Location: Philippines — fully remote (Clark Freeport Zone, Pampanga)

Employment Type: Full-time

Recruiting exclusively on behalf of our client

At Halkin Global, we partner with innovative businesses to connect them with outstanding talent. On behalf of our client, a commercial law firm based in North Sydney, Australia, we’re looking for a detail-oriented and proactive Paralegal / Legal Assistant (Corporate and Commercial) to support its growing legal team.

In this role, you’ll work closely with lawyers and directors across a high volume of corporate and commercial matters. You’ll keep files organised, track deadlines, and help transactions move smoothly by managing legal documents and coordinating signatures. You’ll also support company secretarial work, share transactions, and ASIC lodgements, contributing to the firm’s day-to-day operations.

If you’re organised, take pride in accuracy, thrive in a fast-paced environment, and enjoy using technology and AI tools to work smarter, this is an opportunity to contribute to a dynamic legal team while gaining valuable exposure to Australian corporate and commercial law.

What You Will Do

• Matter administration: Opening new matters, conducting conflict checks, managing files and documents, and tracking calendars and deadlines.
• Billing: Preparing bills, cleaning up time entries, and following up on trust and invoice matters.
• Share transactions and ASIC: Handling ASIC lodgements, including company registrations, changes of details, share issues and transfers, and Form 484; maintaining share registers; and preparing share certificates and share transfer forms.
• Company secretarial: Preparing minutes, resolutions, notices, consents, and other company records.
• Signing and execution: Setting up and managing DocuSign or similar e-signing envelopes, tracking signatures, and collating executed documents.
• Transaction support: Assisting with completion checklists, closing documents, and post-completion steps for share sales, capital raises, and ESOPs.
• Correspondence: Drafting simple correspondence, cover emails, and letters, as well as managing day-to-day client emails.
• General support: Ordering ASIC and other searches, proofreading and formatting documents, and conducting basic legal research.
• Liaison: Communicating with clients, other law firms, accountants, and government agencies.

What You Will Need

• At least 2 years of experience as a paralegal or legal assistant, ideally within a corporate or commercial team at an Australian law firm.
• Solid knowledge of ASIC processes and share transactions, including share issues, transfers, certificates, and registers.
• Experience opening matters, managing files, and preparing bills.
• Confidence using AI tools such as Claude or ChatGPT for drafting, summarising, and administrative tasks, with a willingness to learn new workflows.
• Familiarity with e-signing platforms such as DocuSign.
• Comfort working with Gmail and Google Workspace.
• Ability to thrive in a fast-moving, high-volume environment with tight deadlines.
• Excellent written English and strong attention to detail.
• A reliable home office setup and internet connection.

Nice to Have

• Experience with Actionstep.
• Experience with CAS360 or the ASIC registered agent portal.
• Exposure to startup-related work, such as capital raises, SAFE notes, and ESOPs.

Working Arrangements

• Full-time, fully remote role based in the Philippines.
• Working hours aligned with Sydney business hours.
• Engagement through our offshore staffing partner.

Why Join

You’ll have the opportunity to take ownership of your work, strengthen your skills, and grow professionally in a collaborative environment. This modern legal practice embraces AI tools and innovative workflows to work smarter and deliver quality legal support, offering proactive, highly organised candidates the chance to contribute to a growing legal team.

Apply Now

If you’re an experienced Paralegal or Legal Assistant with hands-on corporate and commercial experience, strong attention to detail, and an interest in using AI to improve the way you work, we’d love to hear from you.

Apply now and take the next step in your legal support career!