Calendar Assistant

This is a Fully Remote Job

About Our Client:

The organization operates in the court reporting and legal services sector, addressing the need for efficient scheduling and coordination to support legal proceedings and related workflows. It provides administrative and technical support to facilitate smooth operations in a high-demand environment, reflecting a commitment to dependable and organized service delivery.

About the Opportunity:

The CALENDAR ASSISTANT role is responsible for managing scheduling and coordination tasks critical to the organization’s operations. This position ensures that multiple job schedules are handled efficiently, priorities are managed effectively, and all activities are accurately tracked and communicated. The Calendar Assistant plays a key role in maintaining operational flow, supporting the team’s responsiveness and reliability.

Responsibilities:

• Manage multiple open jobs simultaneously, prioritizing time-sensitive tasks.
• Maintain organized and accurate scheduling queues and notes.
• Execute timely follow-ups to ensure workflow continuity.
• Adapt to high-volume periods and last-minute changes without disrupting team performance.
• Accept and apply feedback and direction from leadership promptly.
• Use various scheduling platforms, ticketing systems, and cloud-based tools to coordinate activities.

Requirements:

• Minimum of 1 year of experience in scheduling, coordination, or administrative roles.
• Strong time management skills and ability to prioritize effectively.
• High level of organization and attention to detail.
• Ability to remain composed under pressure and adapt to changes.
• Receptiveness to coaching and feedback.
• Consistent punctuality and dependability.
• Technical proficiency, preferably with Google Workspace.
• Prior experience in court reporting or the legal industry is a plus.

Pay Range and Compensation Package:

• Hourly wage between $20 and $27.

Benefits & Perks:

• Premium medical, dental, and vision coverage with options for employees and families; some plans have 100% premiums covered.
• Wellness and mental health benefits available for employees and their families.
• Flexible paid time off to support work-life balance.
• Equity options reflecting shared success with the team.
• Access to a company-provided 401(k) retirement account.
• Home office setup and monthly stipend to cover internet and phone expenses.

Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

Note:

TalentHop is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.