Executive Assistant (Remote)

About the position

The Executive Assistant supports the Chief Technology Officer and provides targeted calendar and operational assistance to senior leaders within an approximately 350-person Engineering and Product organization. The role combines executive scheduling, meeting coordination, travel management, budget tracking, events, and systems access administration.

Primary responsibilities

• Manage the CTO’s complex calendar, balancing changing priorities, strategic working time, and urgent requests.
• Provide calendar and operational support to senior R&D leaders, including VPs, EVPs, and the Chief Architect, as needed.
• Coordinate leadership meetings, prepare agendas, capture notes, and track action items through completion.
• Add relevant background and context to executive meeting descriptions before meetings.
• Manage the CTO’s travel bookings, itineraries, and preferences through Navan.
• Process receipts and expense reports in Ramp, checking compliance with company policies, including airfare class differences.
• Track annual training allocations, individual travel budgets, and offsite spending using budget-versus-actual trackers.
• Coordinate weekly Friday product demonstrations, maintain presenter rotation calendars, and publish presenter announcements.
• Administer recurring employee recognition programs, including submission forms, voting results, and reward criteria.
• Organize conference and leadership offsite logistics, including attendee lists, team assignments, badges, and vendor payments.
• Administer shared Google Drive and Outlook groups, complete weekly new-hire access workflows, and conduct quarterly access audits across Slack, Google, and Exchange.
• Coordinate across technical teams and organizational levels to keep administrative work and shared projects moving.

Required qualifications

• 3+ years of experience as an Executive Assistant supporting VP-level or C-level executives.
• Previous experience supporting a CTO, CPO, or technology-adjacent teams.
• Clear, direct, and proactive communication, with the ability to quickly summarize complex information for different audiences.
• Proficiency with Google Workspace, including Sheets, Forms, Docs, and Drive.
• Proficiency with Microsoft Outlook and Exchange, Slack, and Zoom.
• Proficiency with Navan, Ramp, Guru, Claude or AI tools, Lattice, and Gong.
• Strong organizational skills, attention to detail, and calendar prioritization abilities.
• Ability to work effectively within a matrixed organization.

Preferred experience

• Experience supporting executives in a fast-paced technology, SaaS, or AI environment.

Benefits

• Medical, dental, and vision insurance for full-time employees.
• Maternity and paternity leave for full-time employees.
• Short-term and long-term disability coverage.
• Opportunities to learn from the leadership team.
• Company merchandise.