Executive Assistant - 100% Remote

About the Company

Pursuit is a hospitality and attractions company that connects people with iconic destinations through memorable travel experiences. Its portfolio includes hotels and lodges, recreational attractions, ground transportation, retail, food and beverage, sightseeing, tours, and travel services across Alaska, Montana, the Canadian Rockies, Reykjavík, and Costa Rica.

Pursuit is publicly traded on the New York Stock Exchange under the symbol PRSU and is a member of the S&P SmallCap 600 index. The company brings together teams who share a passion for hospitality, adventure, and creating meaningful experiences for guests.

About the Role

Pursuit is seeking an experienced administrative professional to support the Vice President and the Alaska market leadership team. This role combines executive assistance, travel coordination, office management, event planning, and administrative operations to help leaders stay organized and focused on business priorities.

The successful candidate will work independently, anticipate upcoming needs, manage competing deadlines, and maintain strong relationships with internal and external stakeholders. The position also supports local office operations, business planning activities, vendor coordination, and community initiatives aligned with Pursuit’s Promise to Place strategy.

Key Responsibilities

• Manage the Vice President’s inbox, contacts, calendar, and performance deliverables while anticipating executive priorities.
• Schedule, reschedule, and prioritize meetings across multiple time zones.
• Coordinate domestic and international travel for the Vice President and market leadership team, including itineraries and travel logistics.
• Organize virtual meetings, prepare agendas, and provide technical support as needed.
• Prepare, proofread, and format meeting agendas, pre-reading materials, presentations, minutes, and action items.
• Maintain and organize documents on the market SharePoint site in accordance with data governance and document retention policies.
• Use AI tools and relevant software to assist with meeting minutes and communications.
• Act as a liaison between executives, executive assistants, and internal and external stakeholders, ensuring timely communication and follow-up.
• Maintain accurate records of local permits and licenses for businesses owned by Pursuit in the Alaska market.
• Oversee office operations, including budgets, mail, shipping, supplies, kitchen inventory, workplace design, team member events, and general upkeep in coordination with leadership and Property Management.
• Support seasonal business activities such as planning, forecasting, reporting, offsites, and recognition events.
• Coordinate company vehicle administration, including licensing, registration, maintenance scheduling, and usage tracking.
• Plan and coordinate logistics for team offsites, meetings, and events.
• Support events and offsites in collaboration with CSM Track Promise to Place initiatives, manage donation requests, and coordinate donations in line with the relevant strategy and budget.
• Build relationships across the organization, provide reminders, and help remove administrative obstacles that could affect deadlines or commitments.
• Provide administrative support to local leaders, including travel arrangements and expense management.
• Process invoices, expense reports, reimbursements, and other financial administration accurately and on time.
• Maintain vendor relationships and identify opportunities to improve administrative processes in partnership with Pursuit’s Executive Administration team.

Required Qualifications

• At least five years of experience as an Executive Assistant or Logistical Coordinator; hospitality experience is an advantage.
• Advanced proficiency in Microsoft Office, SharePoint, Microsoft Teams, Zoom, Adobe, DocuSign, travel websites, and online research.
• Experience supporting senior executives and working independently in a remote leadership environment.
• Strong domestic and international travel coordination knowledge.
• Excellent verbal and written communication and interpersonal skills.
• Strong organizational skills, attention to detail, and timely follow-through.
• Ability to manage multiple priorities, adjust quickly to changing requirements, and remain flexible under pressure.
• Professional judgment, discretion, and the ability to work effectively with team members from diverse backgrounds and cultures…