Executive Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team. In this vital role, you will provide comprehensive administrative support to senior executives, ensuring smooth daily operations and efficient office management. Your proactive approach, exceptional communication skills, and ability to handle multiple tasks with precision will contribute significantly to our organizational success. This paid position offers an exciting opportunity to be at the heart of a fast-paced, professional environment where your organizational talents will shine.

Duties

• Manage complex calendars, schedule appointments, and coordinate meetings for executives with attention to detail and priority management.
• Handle incoming multi-line phone systems with professionalism, practicing excellent phone etiquette and providing outstanding customer service support.
• Prepare, proofread, and edit correspondence, reports, and presentations using Microsoft Office and Google Workspace tools to ensure accuracy and clarity.
• Organize and maintain filing systems—both digital and physical—facilitating quick retrieval of documents and data entry tasks.
• Assist with office management duties such as supply ordering, equipment maintenance, and overseeing front desk operations including greeting visitors.
• Support bookkeeping activities using QuickBooks or similar software for basic financial record keeping and data entry tasks.
• Coordinate travel arrangements, manage calendars, and prioritize schedules for busy executives while maintaining confidentiality and discretion.

Requirements

• Proven experience in office management or administrative support roles with strong clerical experience.
• Exceptional computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and data entry skills.
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Strong written and verbal communication skills; bilingual abilities are a plus for effective customer support across diverse audiences.
• Experience with multi-line phone systems, front desk operations, and phone etiquette is essential.
• Knowledge of bookkeeping software such as QuickBooks or similar platforms is preferred.
• Previous experience as a personal assistant or medical/dental receptionist is advantageous but not required.
• Ability to manage time effectively, prioritize tasks independently, and demonstrate attention to detail through proofreading and document accuracy. Join us as an Executive Administrative Assistant where your energy-driven approach will empower our leadership team! Bring your organizational expertise, technical skills, and passion for excellence to a role that values your contributions every step of the way.

Pay: $25.56 - $35.19 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance

Work Location: Hybrid remote in San Francisco, CA 94114