Executive Assistant/Personal Assistant

Overview
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the executive team at our psychotherapy practice.

The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role is essential in ensuring the smooth operation of our office and supporting various projects and initiatives.

This position will be a part-time 1099 contract position, with the opportunity to grow into a full time W2 position for the right candidate.

Responsibilities

• Provide executive administrative support, including managing calendars and scheduling meetings and responding to emails and calls.
• Assist with project coordination by tracking deadlines, deliverables, and progress updates.
• Maintain practice organization by managing files, documents, and correspondence efficiently.
• Manage basic financial tasks such as invoicing, collecting payments, expense tracking and monthly payroll.
• Maintaining office environment by ensuring adequate supplies are available and managing related vendors
• Basic marketing tasks such as social media and blog posts, minor website edits
• Ensure HIPAA protocols are followed at all times
• Serve as point of contact for clients from initial inquiry throughout their time at Monarch
• Provide excellent customer service characterized by responsiveness, promptness and interpersonal warmth

Experience

• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong written and verbal communication skills
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and social media
• Proven experience in an administrative or executive support role is required.
• Experience in project coordination is a plus.

If you are a motivated individual looking to contribute to a dynamic team while enhancing your professional skills, we encourage you to apply for this exciting opportunity as an Executive Assistant.

Job Type: Part-time

Pay: From $25.00 per hour

Benefits:

• Flexible schedule
• Professional development assistance

Experience:

• administrative assistant: 1 year (Preferred)

Work Location: Remote