Administrative Assistant – Creative Catering Naples (Part-Time)

Administrative Assistant – Creative Catering Naples (Part-Time)

Location: Naples, FL
Pay: $20 per hour
Schedule: Monday, Wednesday, Thursday & Friday | 9:00 AM–1:00 PM
Hours: 16 hours per week

About Us

Creative Catering Naples is a growing catering company specializing in private celebrations, weddings, corporate events, and unique culinary experiences throughout Southwest Florida.

We’re looking for a friendly, organized, and dependable Administrative Assistant to help keep our daily business activities running smoothly.

This is a great opportunity for someone who enjoys working with people, staying organized, and supporting a small, creative hospitality team.

Responsibilities

• Respond to client inquiries and emails professionally and promptly.
• Manage client information, inquiries, proposals, contracts, and follow-ups in HoneyBook.
• Prepare estimates, invoices, menus, and event documents using existing templates.
• Assist with event details, schedules, staffing confirmations, and vendor coordination.
• Maintain calendars, appointments, client records, and organized digital files.
• Track payments, outstanding balances, and administrative deadlines.
• Support basic bookkeeping, timekeeping, and QuickBooks tasks.
• Assist with researching potential clients, venues, and business opportunities.
• Help prepare outreach emails, newsletters, and basic marketing materials.
• Support website updates, blog posting, and social media administration as needed.
• Use ChatGPT and other everyday digital tools to assist with writing, research, organization, and routine administrative tasks.
• Provide general administrative support to the owner and catering team.

Qualifications

• Previous administrative or customer service experience preferred.
• Friendly, professional, and comfortable communicating with clients.
• Organized, detail-oriented, and reliable.
• Comfortable using email, Google Workspace or Microsoft Office, and online applications.
• Familiarity with ChatGPT or willingness to use AI tools for everyday office tasks.
• Able to learn systems such as HoneyBook, Canva, and QuickBooks.
• Comfortable managing tasks independently and asking questions when needed.
• Experience in hospitality, catering, or event planning is a plus, but not required.

Schedule & Compensation

• Monday, Wednesday, Thursday & Friday
• 9:00 AM–1:00 PM
• 16 hours per week
• $20 per hour
• Additional hours may be available as business needs grow.

How to Apply

Please submit your résumé through Indeed. We look forward to welcoming someone who enjoys helping people, staying organized, and being part of a growing local business.

Pay: $20.00 per hour

Work Location: Remote