Bookkeeping and Admin Assistant (Remote)

We are looking for a proactive, detail-oriented Executive Virtual Assistant with strong accounting, bookkeeping, and administrative skills to support the day-to-day operations. The ideal candidate is independent, organized, and capable of managing daily responsibilities with minimal supervision.

Salary: Php20,000 (For 6 months probationary period)

Timezone: Pacific Time

Employment Type: Full Time

Key Responsibilities

• Bookkeeping: Maintain financial records, reconcile transactions, and update QuickBooks and Profit and Loss (P&L) reports.
• Financial Support: Calculate payroll, manage bill payments, and track expenses and cash balances.
• Order Coordination: Arrange shipping, monitor deliveries, and follow up on outstanding orders.
• Administrative Support: Prepare documents, assist with banking and licensing requirements, and handle general back-office tasks.
• Communication and Follow-Through: Coordinate with the team and external contacts, resolve routine issues, and escalate concerns when necessary.

Qualifications

• At least 2–3 years of experience working with US-based clients as an Executive Assistant or in a similar administrative or accounting role.
• Experience in bookkeeping and administrative support, including financial reconciliations, payroll calculations, and expense tracking.
• Proficiency in QuickBooks and Microsoft Excel or Google Sheets.
• Knowledgeable in using AI tools
• Strong organizational skills, attention to detail, and ability to manage multiple tasks and deadlines.
• Proactive, reliable, and able to work independently with minimal supervision.
• Clear written and verbal communication skills, and discretion when handling confidential information.

How to Apply:

Please send your resume to: [email protected]

Subject: Executive Assistant