Executive Assistant-Exec 2

Working Title: Executive Assistant Job Class: Executive 2 Agency: Cosmetology Board

• Job ID: 96790
• Location: St. Paul
• Telework Eligible: Yes/hybrid
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 10/17/2026
• Closing Date: 10/23/2026
• Hiring Agency/Seniority Unit: Cosmetology Board / Cosmetology Bd-AFSCME
• Division/Unit: Cosmetology Board / Operations
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $26.58 - $36.86 / hourly; $55,499 - $76,963 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Cosmetology Board
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you’ll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Executive Assistant serves to provide confidential administrative and operational support for the Minnesota Board of Cosmetology’s Executive Director, Senior Manager of Operations, and Senior Leadership Team. Reporting to the Senior Manager of Operations, this position serves as a central point of coordination for executive operations while supporting agency operations with administrative, financial, and operational activities. The Executive Assistant exercises sound judgment, discretion, and independent initiative in managing sensitive information, coordinating executive priorities, and ensuring efficient day-to-day agency operations. The position serves as a liaison between agency leadership, staff, external partners, state agencies, and the public, and plays a key role in maintaining effective administrative and financial processes that support the agency’s mission. In addition to providing executive support, this position executes financial and administrative functions including preparing financial transactions, monitoring expenditures, reconciling accounts, and supporting budget and operational reporting.

This position is eligible for a hybrid telework arrangement. With a telework agreement, onsite attendance will be required for team members or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy for details.

Minimum Qualifications To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

• Experience providing advanced-level administrative and operational support including executive office administration, business operations, organizational procedures, and business communication.
• Knowledge of accounting principles and practices sufficient to analyze, interpret, and prepare financial information, records and reports.
• Skill in word processing sufficient to use software such as Microsoft Office to type and format letters and memos, prepare reports and meeting minutes, dashboards and other executive-level materials.
• Skills in building collaborative working relationships and communicating effectively with internal and external customers.
• Skills in exercising sound judgement, maintaining confidentiality, and handling sensitive information with discretion.
• Ability to analyze and make recommendations to management regarding administrative and financial information.

Preferred Qualifications

• Knowledge of state administrative policies, procurement, records management, and applicable laws and procedures.
• Ability to anticipate administrative and operational needs, coordinate multiple projects simultaneously, and proactively resolve issues.
• Experience interpreting and applying policies, procedures, and financial information to support agency operations.
• Skill in organizing and prioritizing multiple assignments, managing competing deadlines, and maintaining accuracy with minimal supervision.

Additional Requirements Successful applicants must pass a criminal background check through American DataBank and employment reference checks prior to …