Legal Assistant to Staff Counsel II (JO#6750)

POSITION: Legal Assistant to Staff Counsel II

SALARY: $5,551 - $6,744 per month

JOB OPENING: 6750

THE COMMISSION ON JUDICIAL PERFORMANCE

The Commission on Judicial Performance is the independent state agency responsible for investigating complaints of judicial misconduct and for disciplining judges.

The Commission on Judicial Performance strives for work-life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental and vision coverage, flexible spending, up to $130 reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station.

The successful candidate will be expected to work in the San Francisco office. At present, commission employees work remotely two days a week and are in the office three days a week.

RESPONSIBILITIES

This position provides clerical, legal secretarial, and administrative support to staff counsel and the commission office, including typing, editing, and proofreading documents; establishing and maintaining hard copy and electronic files and records, scanning documents, and data entry; and assisting with preparation for commission meetings. This position also provides other office support work as required, including furnishing information to the public and complainants, and screening and processing incoming mail and complaints in accordance with detailed procedures. This position requires adhering to strict confidentiality guidelines.

Examples of Duties (illustrative only)

• Provides legal secretarial, paralegal and administrative support to staff counsel and the commission.
• Types, edits, and proofreads a variety of legal and other documents, including correspondence and memoranda.
• Transcribes dictation, interview notes and recordings of interviews and court proceedings.
• Reviews finished materials for completeness, accuracy, format, correct English usage including spelling, grammar, and punctuation, and conformance to commission rules, procedures, and uniform style using the California Style Manual.
• Reviews final legal documents by checking referenced facts and verifying cited authorities.
• Drafts and prepares correspondence independently and utilizing standardized formats; determines and selects optional language in accordance with appropriate processing of complaints; provides required and relevant commission rules and documentation, when requested.
• Organizes and maintains an information management system that includes hard copy files, records, and electronic information.
• Scans case materials and other documents, links electronic documents to database records, enters data into the commission’s case tracking database.
• Performs research, including the use of legal and other databases.
• Follows up on projects, disseminates information and keeps informed of commission policies, procedures and activities.
• Assists with preparation for commission meetings.
• Provides additional secretarial and administrative support as required, including furnishing information to the public and complainants, and screening and processing incoming mail and complaints.

WORKING CONDITIONS

• Must be available to work overtime and on weekends and holidays.

• Statewide travel may be required.

MINIMUM QUALIFICATIONS

Equivalent of a high school education and two years of general secretarial or legal processing experience. Additional directly related college-level education may be substituted for the experience on a year-for-year basis.

KNOWLEDGE AND ABILITIES

Knowledge of Microsoft Word and standard administrative office practices and procedures, including filing, business letter writing, and the standard format for correspondence and other documents; and correct business English, including spelling, grammar and punctuation.

Ability to communicate effectively and professionally in English, verbally and in writing, with attorneys, judges, commission staff, and the public; operate standard office equipment, such as personal computers, multi-line telephones, copiers, scanners, and fax machines; use standard and custom computer applications; perform detailed work with a high degree of accuracy; establish and maintain hard copy and electronic files and records; accurately type and transcribe; and maintain confidentiality and exercise discretion.

TO APPLY

This posit…