Records Management Assistant

Job Summary

H&GL Welfare Fund is seeking a detail-oriented and organized Records Management Assistant to support the maintenance, processing, and organization of electronic records and administrative documents. The successful candidate will be responsible for entering and updating information in company databases, verifying the accuracy of records, maintaining digital files, and ensuring that information is properly organized and accessible to authorized personnel.

The ideal candidate should be comfortable working with computers, handling confidential information, and completing administrative tasks accurately while meeting established deadlines.

Duties

• Enter, update, and maintain information in electronic databases and record management systems.
• Review records for accuracy, completeness, and consistency.
• Organize, classify, and maintain electronic documents and files.
• Identify missing information, duplicate entries, and data discrepancies.
• Correct errors and update records according to established procedures.
• Process digital forms, applications, and supporting documentation.
• Retrieve records and provide information to authorized staff when requested.
• Maintain the confidentiality and security of sensitive company and member information.

Requirements

• High school diploma or equivalent required; additional education or administrative training is an advantage.
• Previous experience in data entry, records management, document processing, or administrative support is preferred.
• Basic computer skills, including Microsoft Word, Excel, email, and database applications.
• Strong attention to detail and accuracy.
• Good written communication and organizational skills.
• Ability to manage time effectively and work independently.
• Ability to handle confidential information responsibly.
• Reliable internet access and a suitable workspace for remote work, if required by the employer.

Pay: $18.00 - $25.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: Remote