Executive Assistant

Executive Assistant (Remote)

Job Type: Full-Time
Work Arrangement: Remote / Work From Home
Schedule: Monday–Friday, 8:00 AM–5:00 PM CST
Reports To: Business Owner

About the Role

We are looking for a highly organized, proactive, and resourceful Executive Assistant to provide day-to-day support to the business owner.

This is a hands-on role for someone who enjoys helping a business owner stay organized, manage priorities, and grow the business. The ideal candidate takes initiative, learns quickly, follows through on tasks, and is comfortable handling a variety of responsibilities.

The role combines executive and administrative support, social media management, lead generation, online research, and general business support. Responsibilities may evolve as the business grows, so flexibility and a willingness to learn are essential.

Key Responsibilities

Executive and Administrative Support

• Manage the business owner’s calendar, appointments, meetings, and reminders.
• Help organize daily priorities, deadlines, and outstanding tasks.
• Assist with email management, routine correspondence, and follow-ups.
• Prepare and maintain documents, spreadsheets, reports, contact lists, and trackers.
• Conduct online research and gather information to support business decisions.
• Maintain organized digital files, records, and administrative systems.
• Track pending tasks and ensure important items receive timely follow-up.
• Assist with reasonable business-related administrative and personal scheduling tasks.

Social Media and Digital Support

• Assist with managing the business’s social media presence, particularly Instagram.
• Plan, organize, schedule, and publish social media content.
• Help create graphics, captions, Stories, Reels, and other short-form content.
• Monitor social media comments and direct messages and flag important inquiries.
• Maintain a content calendar and ensure consistent posting.
• Repurpose existing photos, videos, testimonials, and educational materials.
• Research relevant trends, content ideas, collaborations, and promotional opportunities.

Lead Generation and Business Development

• Research prospective clients, referral sources, local businesses, influencers, and potential business partners.
• Build and maintain organized lead databases and contact lists.
• Assist with approved outreach, introductions, and professional follow-ups.
• Track leads, inquiries, conversations, and next steps.
• Identify potential partnerships, collaborations, events, and marketing opportunities.
• Organize social media and online inquiries to support timely follow-up.

Client and Business Support

• Assist with responding to general inquiries and refer matters requiring the owner’s attention.
• Help manage appointment-related communications, reminders, and follow-ups.
• Maintain accurate and organized client-facing administrative records.
• Research vendors, products, services, events, and other business resources.
• Assist with special projects and other reasonable duties related to business operations.

Qualifications and Requirements

• Previous experience as an Executive Assistant, Virtual Assistant, Personal Assistant, or Administrative Assistant is preferred.
• Strong organizational skills and the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proactive, dependable, and accountable, with strong attention to detail.
• Comfortable working independently in a remote environment.
• Resourceful and capable of conducting online research and finding practical solutions.
• Comfortable learning new software, applications, and digital tools.
• Able to manage confidential business and client information professionally.
• Flexible and comfortable working in a growing business where responsibilities may change.
• Coachable, receptive to feedback, and willing to take initiative.

Preferred Skills and Experience

• Experience supporting entrepreneurs or small business owners.
• Experience managing Instagram or other social media platforms.
• Familiarity with Canva, Google Workspace, Microsoft 365, spreadsheets, and scheduling tools.
• Experience with lead generation, prospect research, customer service, community management, or business outreach.
• Basic content creation and short-form video editing skills are an advantage.

Work Schedule and Arrangement

• Full-time, remote position.
• Monday through Friday, 8:00 AM–5:00 PM C…