Real Estate Administrative and Marketing Virtual Assistant

Do you thrive in a fast-moving environment where no two days look the same? Are you the kind of person who can schedule a plumber, chase down a lease signature, update a Zillow listing, and draft a client email, all before lunch? If you communicate clearly, respond quickly, and anticipate what needs to happen next without being asked, this opportunity could be the perfect fit for you.

Our Story Starts with People Like You

The two founders, best friends, were running businesses that needed great talent fast. So, they started building remote teams across countries like the Philippines, Colombia, and India. Not only did it work, it thrived. They realized that talent isn’t limited by geography. With today’s technology and high-speed internet, we’re able to build high-performing global teams that support businesses across the U.S. So ClearDesk was born.

Today, ClearDesk helps U.S. businesses grow by building world-class remote teams. We don’t just connect talent; we manage the entire experience, from recruiting to retention. And while we help clients thrive, we also stay deeply committed to helping our remote team members build real, lasting careers that support their lives and their families.

That’s where you come in.

The Role: Real Estate Administrative and Marketing Virtual Assistant

Imagine being the person who keeps a busy real estate and property management business running smoothly. Every lease you prepare, every vendor you coordinate, and every lead you organize helps clients feel taken care of and helps the team grow.

You’re not just completing tasks. You’re the connective tissue between tenants, vendors, clients, and the team. From screening applicants and tracking rent payments to building marketing campaigns and supporting new office openings, your work directly shapes how well the business serves its clients and how quickly it grows.

You thrive on structure in a time-sensitive environment, communicate with professionalism, and don’t wait to be told the next step. Whether you’re following up on a repair estimate, sending a rent reminder, or researching creative ways to generate new business, you bring responsiveness, initiative, and follow-through to everything you touch.

What Your Days Might Look Like:

Leasing and Tenant Support

• Prepare and coordinate lease agreements and electronic signatures
• Contact applicant references and assist with tenant screenings
• Monitor rent payments and send reminders when necessary
• Track lease expirations and reach out proactively for renewals
• Review agreements and flag items that need renewal
• Create reports for clients as needed

Maintenance and Vendor Coordination

• Schedule vendors and tenants for property maintenance and repair needs
• Obtain estimates from vendors and follow up until work is completed

Listings, CRM, and Documentation

• Organize and filter leads in the CRM, separating rental leads from sales leads
• Update and maintain property listings on online platforms
• Manage and organize digital documents and property files
• Maintain website content

Marketing and Business Development

• Create and manage marketing materials such as mailers and other promotional items
• Research mailing lists and potential business development opportunities
• Support marketing strategies across digital channels, including paid advertising
• Research cost-effective and creative ways to generate new business
• Research gifts and promotional items for client appreciation efforts
• Assist with furniture and furnishing research for client properties
• Support the opening and marketing of new office locations

Communication and Daily Support

• Respond to group messages and maintain communication with clients and team members
• Draft emails and other communications for approval before sending
• Provide email and calendar management support
• Work from a daily task list provided the night before and complete items before the daily check-in
• Provide end-of-day updates on completed tasks and upcoming priorities

Who We Think Will Thrive in This Role:

• You have excellent communication skills with minimal verbal fillers, and you interact professionally with clients, vendors, and team members.
• You have experience with Follow Up Boss or equivalent Real Estate tools
• You respond quickly and work efficiently in a dynamic, time-sensitive environment.
• You have strong organizational skills and can manage multiple tasks and priori…