Project Administrative Assistant

Requisition ID: 298752

• Relocation Authorized: None
• Telework Type: Full-Time Office/Project
• Work Location: Various Work Locations USA

Extraordinary Teams Building Inspiring Projects Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world’s infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Job Summary As the Project Administrative Assistant, you will be responsible for administrative duties, meeting and event planning/coordination, supporting office personnel, supporting project executives in daily tasks, and arranging travel as needed. This requires proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol.

Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.

Major Responsibilities

• Coordinating and planning of events/meetings, arranging for facilities, equipment, and refreshments, preparing and distributing notices, agendas, information packets, and minutes.
• Coordinating requests from clients, managers, and in-house staff, determining action on important or emergency matters or directing them to the necessary contact in absence of the manager.
• Collecting, reviewing, and distributing incoming hard copy and electronic mail, independently handles mail not requiring the manager’s attention.
• Coordinating complex travel arrangements, including details of business plans; preparing itineraries and expense reports.
• Independently maintaining a hard copy or electronic calendar for the responsible manager.
• Reviews incoming communications, work orders, and service requests for subject matter content and routes them to appropriate supervisor’s attention.
• Composes routine correspondence in response to requests for department services; answers inquiries from other departments, area offices, or outside entities.
• Monitors all follow-up actions required by supervisor/manager.
• Organizes material for meetings, presentations, and training sessions.
• Reviews deliverables of assigned staff and monitors quality to ensure that all documents conform to established standards and procedures.
• Ordering of office supplies and other items as required.

Education And Experience Requirements

• Requires a minimum of 4-6 years of related experience
• Associate degree or related technical training preferred

Required Knowledge And Skills

• Intermediate to advanced skills in Microsoft Office Suites.
• Working knowledge of SharePoint.
• Working knowledge of Visio.
• Excellent oral and written communication skills.
• Strong organizational skills; detail oriented.
• Experience interfacing with executive management and customers.
• Professional demeanor.
• Able to handle highly confidential information.
• Must be able to work independently.
• May be needed to work overtime with little or no notice.
• Working knowledge of Concur.
• Working knowledge of Digital Supply Chain System (DSCS) for material requisitions.
• Experience programming using SQL.
• Previous Bechtel experience in similar position preferred.

Total Rewards/Benefits For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world’s toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse Teams Build The Extraordinary As a global company, Bechtel has long been home to a vibrant mu…