Construction Operations Assistant

About Us

We are a growing architectural woodwork and millwork manufacturing company specializing in complex commercial projects, including corporate interiors, hospitality, healthcare, and retail environments. Our team delivers high-quality, detail-driven solutions from design through fabrication.

Job Description

We are seeking a highly organized and detail-oriented Construction Operations Assistant with strong office-based construction and preconstruction experience to support the coordination and execution of commercial architectural millwork projects.

The ideal candidate will have hands-on experience reviewing and interpreting construction drawings, preparing RFIs, identifying scope discrepancies, coordinating shop drawings and submittals, and managing material samples and approvals. Experience with architectural woodwork, cabinetry, PLAM/laminate, wood veneer, and other millwork finishes is highly preferred.

This role suits someone who can independently manage project documentation and coordination with minimal training.

Key Responsibilities:

• Review and interpret architectural and construction drawings to identify project requirements, discrepancies, and potential scope issues.
• Prepare and coordinate RFIs and assist in resolving drawing, design, and scope discrepancies.
• Coordinate shop drawings, submittals, material samples, finish selections, and approval processes.
• Assist with the coordination of architectural millwork, cabinetry, PLAM/laminate, wood veneer, and related finishes.
• Maintain accurate project documentation, logs, schedules, and progress reports.
• Coordinate with project managers, architects, engineers, subcontractors, suppliers, vendors, and clients.
• Track project requirements, approvals, outstanding items, and potential risks.
• Assist with project scheduling and follow up on deadlines and deliverables.
• Identify issues that may affect project scope, schedule, or execution and communicate them to the appropriate team members.
• Maintain organized records and ensure project information is accurate and up to date.

Requirements:

• Bachelor’s degree in Construction Management, Civil Engineering, Architecture, or a related field, OR 3– years of relevant construction/preconstruction experience .
• Proven experience in office-based construction coordination or preconstruction , preferably in commercial construction, architectural millwork, cabinetry, or architectural woodwork.
• Strong ability to read and interpret construction and architectural drawings .
• Experience preparing RFIs and identifying scope discrepancies or coordination issues .
• Experience coordinating shop drawings, submittals, material samples, and approvals .
• Knowledge of PLAM, laminate, wood veneer, cabinetry, architectural millwork, and related finishes is strongly preferred.
• Proficiency in Procore, Excel, and Outlook .
• Experience with Wrike or other project management/scheduling software is a plus.
• Excellent organizational and communication skills with strong attention to detail.
• Ability to manage multiple projects, deadlines, and priorities independently.
• Strong problem-solving and critical-thinking skills.
• Ability to work effectively with project managers, architects, engineers, vendors, subcontractors, and clients.