Administrative Assistant

About Our Client:

The organization operates in the utility bill auditing and energy efficiency services industry, serving large clients such as hospitals, nursing homes, universities, hotels, government facilities, and commercial and residential real estate operators. It addresses the challenge of identifying utility savings through deep tariff expertise, proprietary systems, and rigorous execution, achieving significant cost savings for its clients over more than 35 years.

About the Opportunity:

The ADMINISTRATIVE ASSISTANT role supports operational, client-service, and executive workflows across the program. This position is essential for maintaining clarity in priorities, ensuring deadlines are met, and facilitating smooth team execution by managing communications and administrative tasks with precision and responsiveness.

Responsibilities:

• Manage calendars, priorities, and follow-ups to meet deadlines without prompting
• Convert notes, emails, and spreadsheets into accurate, ready-to-use work products
• Organize and maintain shared drives, trackers, files, and records
• Monitor open items, close loops, and proactively flag potential issues
• Support prompt, professional communication with internal and external stakeholders
• Assist with research, special projects, and administrative tasks across various functions
• Handle sensitive information with discretion and good judgment

Requirements:

• Minimum 2 years experience in administrative, operations, executive assistant, client service, or similar roles in demanding environments
• Bachelor’s degree required
• Excellent written and verbal communication skills
• Professional presence in phone, email, and video interactions
• Strong attention to detail and organizational discipline
• Ability to manage multiple tasks without losing track or becoming overwhelmed
• Capacity to work independently and collaborate effectively
• Strong research, follow-through, and problem-solving skills
• Proficiency in Microsoft Outlook, Excel, and Word; comfort with online collaboration tools; Python programming skills a plus
• Quick learner with strong task tracking and motivation for clean execution
• Experience in professional services, legal, finance, or consulting is a plus

Pay Range and Compensation Package:

• $35,000 to $40,000 per year depending on experience
• Full-time position
• Fully remote, US-based (EST hours)

Benefits & Perks:

• Health insurance
• Dental insurance
• Vision insurance
• 401(k) with company match
• Paid time off

Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

Note:

RemoteHunter is a recruitment partner of this role. Please note that all employment decisions, including candidate assessment, interviews, hiring, compensation, and employment terms, are made exclusively by the hiring employer.