Administrative Assistant

• About Northward International
• Northward International is a Canadian manufacturers’ representative firm, established in 1997. We represent 8 premium woodworking and tool brands, including Kreg Tool, Woodpeckers, Rikon, MicroJig and FAMAG, to dealers, distributors and retailers in 60+ countries, and manage brands on 8 Amazon marketplaces. We are growing and need an organized, proactive assistant who will grow with us.

About the role

This is a full-time, remote role for a candidate based in the Philippines, supporting Mark Owen and the other principals of Northward International.

What you will do

• Manage our contact lists and CRM (built and run in Claude AI)
• • Prepare and send product release emails and our seasonal newsletter
• • Book travel, manage calendars and set up meetings across time zones
• • Handle the shared inbox and routine dealer and distributor requests
• • Research retail chains, find buyer contacts and book meetings with our distributors
• • Post and manage our product videos on Instagram, TikTok, YouTube, Facebook, Pinterest and LinkedIn
• • Use Claude and other AI tools every day, and automate repetitive tasks
• • Optional: support Amazon listings and brand launches

Must have

• Excellent written and spoken English
• • 2+ years as a virtual assistant, executive assistant or sales/admin coordinator
• • Hands-on experience with Claude, ChatGPT or similar AI tools
• • Strong organization and attention to detail
• • Microsoft 365 and Google Workspace
• • Modern computer (i5/Ryzen 5 or better, 16 GB RAM), HD webcam, headset, 25 Mbps+ internet and backup power

Nice to have

• German, French or Spanish (a big plus)
• • Social media management and basic video editing (Canva, CapCut)
• • Shopify or Amazon Seller Central experience
• • Lead generation, CRM or B2B sales experience

Hours

40 hours per week, including a core window of 8 am to 12 pm Eastern Time, Monday to Thursday (8 pm to 12 am Philippine time in summer, 9 pm to 1 am in winter). Friday flexible.

Pay

US$1,000 to 1,400 per month, paid monthly in USD, plus a bonus tied to growth KPIs. Independent contractor, 3-month trial period.

Hiring process

Short practical task, video interview and Caliper Profile assessment. The successful candidate signs a confidentiality and 2-year non-compete agreement.

How to apply

Apply through LinkedIn and include a short note on why this role suits you, two examples of similar work, your start date, and your internet speed and computer setup.

Learn more: www.northwardinternational.com