Personal Assistant (Part-time)

Job Purpose

The Personal Assistant (22.5 hours per week, worked across 3 days) plays an important role in helping the Leadership Team work efficiently and effectively by providing high-quality administrative and organisational support. As a trusted and approachable member of the team, the postholder will help coordinate day-to-day activities, manage priorities, and ensure leaders have the support they need to focus on delivering the organisation’s goals.

The role involves managing diaries, arranging UK and international travel, coordinating meetings, and supporting a range of governance and corporate administration activities. The Personal Assistant will also help ensure the organisation meets its statutory obligations by supporting Companies House and Charity Commission filings and monitoring key organisational deadlines.

Working closely with colleagues, trustees, partners, and external stakeholders, the postholder will maintain accurate records, handle sensitive information with discretion, and build positive working relationships across the organisation. This is an ideal opportunity for a highly organised and proactive individual who enjoys working collaboratively, takes pride in providing excellent support, and wants to contribute to a purpose-driven organisation making a difference internationally.

Competencies
Organisation and Planning
Communication
Attention to Detail
Relationship Building
Confidentiality and Professionalism
Able to work on own Initiative
Accountability
Continuous Improvement

Knowledge, Skills and Experience

Essential
Previous experience as a Personal Assistant, Executive Assistant or similar role
Strong diary and travel management skills
Experience coordinating meetings and managing competing priorities
Excellent organisational and administrative skills

Excellent communication skills dealing with multiple stakeholder types on a daily basis
High attention to detail and ability to manage deadlines
Strong written and verbal communication skills
Proficiency in Microsoft 365 applications
Ability to handle confidential information with discretion

Desirable

Experience supporting charity or not-for-profit organisations

Knowledge of Companies House and Charity Commission requirements

Experience supporting governance, boards or committees

Experience working with senior leadership teams

Qualifications - Desirable

Business Administration qualification or equivalent experience

Competencies

The successful candidate will demonstrate:

Customer Focus

Communication

Teamwork and Collaboration

Problem Solving

Planning and Organisation

Adaptability and Flexibility

Accountability

Continuous Improvement

Pay: £25,420.00-£30,000.00 per year

Benefits:

• Casual dress
• Company pension
• Health & wellbeing programme
• On-site gym
• Work from home

Experience:

• PA or EA : 3 years (required)

Work authorisation:

• United Kingdom (required)

Work Location: Hybrid remote in Newcastle upon Tyne (Tyne and Wear, North East Region, England)