California Legal Assistant/Calendar Clerk- Work From Home Opportunity

Dodd DelCollo LLP, has a great opportunity for an experienced California Legal Assistant/Calendar Clerk to join our growing team.

Position Purpose: Provides administrative support to attorneys and paralegals with file maintenance, serving/saving documents, and maintaining the calendar. As further detailed below the ideal candidate will possess most, if not all, of the related skills that help keep a law firm and it’s team members from missing important deadlines, serving documents timely, etc.

Roles and Responsibilities:

• Monitor, update and maintain case team’s calendar including but not limited to scheduling, confirming, and rescheduling depositions, appointments, court appearances, inspections, mediations, client meetings, etc.
• Utilize the California’s court websites, firsthand knowledge and/or experience in researching court rules, deadlines, and procedures in California with experience calculating and determining deadlines.
• E-file and serve correspondence, pleadings, motions, discovery, settlement documents, documents for expert review, etc.
• Create and modify appointments and reminders related to depositions, court appearances, site inspections, mediations, etc.
• Communicate with clients, opposing parties, claims professionals, third-party witnesses, court-reporting vendors and videographers, per diem counsel (checking and confirming availability, etc.) as required.
• Conduct calendar meetings and confirm coverage for court appearance and depositions as required.
• Review and analyze information provided by clients, client representatives, other parties and their counsel, court personnel, and various jurisdictional websites to update information in the system and provide information to the case team
• Compile, review, maintain, and update files, contact information, etc. utilizing the firm’s document program
• Assist attorneys with hearing, mediation, arbitration, and trials including but not limited to organizing, assembling, marking key documents, bates stamping, and the transmittal of documents.
• Receive and process information requests, registrations, forms, orders, notices, and/or other related information and correspondence
• Submit invoices in a timely manner
• Submit records for medical or radiology examination(s)
• Work with process servers to serve subpoenas or court documents.
• Save/download documents and file materials and distribute to applicable firm members and/or departments.
• Perform a variety of routine clerical activities and other duties as assigned including assisting team members with overflow work
• Assist with downloading dockets if needed

Qualifications/Experience:

• California Superior Court e-filing experience required (minimum 3 years)
• Prior experience Calendaring in California required (minimum 3 years)
• Proficient knowledge of applicable court rules and procedures, state and jurisdictional deadlines, e-filling in the California Court system and the ability to learn and/or research relevant terminology, policies, and processes
• Must have strong oral and written communication skills and be capable of answering questions and providing detailed information over the phone or via email
• Good decision-making skills and the ability to function well while working in a fast-paced deadline driven environment
• Must be a highly motivated self-starter with excellent research and analytical skills and be proficient in all Microsoft Office products (including Outlook, Word, and Excel) and in using web-based applications
• Tech savvy
• Ability to handle multiple tasks concurrently and deal with interruptions
• Must consistently demonstrate sound ethics, good judgment and maintain confidentiality
• Proofread legal documents for accuracy.
• Excellent research skills and ability to gather relevant information from various sources
• Proficient in data entry and maintaining accurate records
• Ability to work independently in a remote environment without distractions, as well as part of a team
• Proceed and PACER experience- a plus
• Experience in Insurance Defense Litigation a plus
• Prior Case Management Software experience a plus

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the firm.

Job Type: Full-time

Pay: $60,000.00 - $66,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insur…