Assistant to AD Child Welfare and Adult Services OFFICE SECRETARY III

Introduction When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults.

We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind.

GRADE ASTD10

LOCATION OF POSITION Talbot County Department of Social Services

Child Welfare and Adult Services

301 Bay Street - Unit 5

Easton, MD 21601

Main Purpose of Job This position provides complex secretarial and administrative duties to the Assistant Director for Child Welfare and Adult Protective Services, the Children’s Advocacy Center(CAC)supervisor and the Child Welfare and Adult Protective Services supervisors and staff.

POSITION DUTIES

• Administrative and Secretarial Support for Assistant Director.
• Composes correspondence and assembles reports in draft form for final signature and/or distribution.
• Designs, formats and assembles projects independently.
• Supports administrative activities of the Child and Family Services Review (CFSR) and Social Services. Administration (SSA) reviews;
• Prepares agendas and meeting minutes for the Child Welfare and Adult Services Unit, Services Unit Leadership.
• Multi Disciplinary Team(MDT) and the Adult Public Guardianship Review Board.
• Administrative and Secretarial support for Supervisors and staff of the Child Welfare Unit and Adult Services units.
• Composes correspondence and reports;
• Distributes mail/emails for court reports, Qualified Residential Treatment Program (QRTP) referrals, and certified drug results to all parties.
• Maintains closed records file room and record retention schedule.
• Completes all travel requests and reimbursement paperwork for services staff.
• Serves as Notary public Coordinates continuing education training Organizes holiday donations and distributions from the community.

Minimum Qualifications Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education Graduation from an accredited high school or possession of a high school equivalency certificate. Experience Three years performing secretarial or clerical work involving typing duties.

Notes

• Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
• Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

Desired Or Preferred Qualifications Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• One year of experience using computer software such as Microsoft Office Suite/365(ex. Word, Excel and PowerPoint) or Google Workspace (ex. Drive, Docs, Sheets, Forms).
• Six months experience as a project coordinator managing the day-to-day tasks, timelines and communications required to keep a project on schedule.
• One year of experience managing the retention of confidential records and Personally Identifiable Information (PII).
• Six months experience working in a position that required emotional resilience and stability when exposed to stress or trauma.
• Six months experience as a Notary Public.

Special Requirements Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS Please make sure that you provide sufficient information on your application to …