Executive Assistant/ Office Manager/ Personal Assistant

Wagner Bespoke Travel is a luxury travel advisory firm. We plan deeply personal trips for discerning clients and we’re known for the relationships we hold with the world’s best hotels. We’re a small team, we trust each other, and we take real pride in getting the details right.

The role:

We’re looking for someone exceptional to run our Santa Monica office and support our Founder day to day. She’s a busy mom of two building a growing business, and this person is the one who keeps her life, her home, and the office running. You’ll be a true right hand with real responsibility and direct access to the Founder, not a cog in a big machine.

What you’ll actually do

For the Founder:

• Run her calendar and schedule meetings and calls

• The personal stuff that keeps a busy life moving: scheduling home maintenance and doctor appointments, ordering food, pre-packing for trips, finding the right vendors, light event planning

• Coordinate with the family’s longtime nanny on the kids’ schedules

For the office:

• Keep the office organized, calm, and welcoming

• Stock snacks, drinks, and supplies, and handle errands and vendors as they come up

• Build and manage client itineraries in AXUS, based on advisor direction

• Handle documents, confirmations, and internal materials

• Track invoicing and keep our CRM and trip records up to date

In general, notice what needs doing before anyone asks and help make our systems better over time.

Who you’ll be

• Organized to your core, detail-obsessed, and proactive

• Steady under pressure and good at juggling a lot at once

• Polished and discreet. Confidentiality comes naturally to you

• Comfortable with tech and quick to pick up new systems (bonus if you know AXUS)

• Someone who likes being in an office and takes pride in making it run well

Schedule and location

• Full-time, based in Santa Monica

• In the office four days a week, work from home one day, with time at the Founder’s Santa Monica home as needed

• Occasional weekend help when something urgent comes up

Pay and benefits

• $80,000 to $90,000 per year, depending on experience

• 5% annual bonus target

• Health benefits

• 401(k) with employer match after one year

• Paid time off

• Tech stipend

• Travel perks after six months, including preferred partner benefits and industry amenities

• Two luxury retreats a year with the team

If you’re the person everyone relies on to keep things moving, we’d love to meet you.

Pay: $80,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Health insurance
• Health savings account
• Paid time off

Work Location: Hybrid remote in Santa Monica, CA 90403