Event Assistant (Swag Inventory Management)

Crawford Group (www.crawfordgroup.com) is looking for an Event Assistant (Swag Inventory Management) for our technology client based in CA. This virtual role, is responsible for managing logistics for event inventory. This is a remote role for US based candidates residing in Mountain or Central time zones.

About Crawford Group.

We are revolutionizing how marketing gets done! Crawford Group provides expert marketing, digital, creative, events, and communications talent solutions for marketers. Our customers want flexibility in their workforce solutions and need experts with the skills and capabilities to deliver on revenue and pipeline growth through marketing activities. At Crawford Group we believe in developing collaborative customer relationships to create the best talent solution for their marketing organization’s needs.

Responsibilities:

Postal Engage:

Daily:

• Review order reports: ensure no international orders, duplicates or out-of-program purchases. Follow-up, troubleshoot as needed

Weekly:

• Review order reports: low stock, advise stakeholders

Monthly:

• Work with stakeholders & swag vendor for new promotions. Secure quotes, process receiving labels in time with production, track incoming, activate new product, advise stakeholder & create MagicLinks as requested.
• Review the offline Postal ROI dashboard in Salesforce, provide status to stakeholders and leadership - reporting and cadence to be determined.
• Month-end bill back reports for the shipping of stakeholder swag to bill back to team

As Needed:

• Approve any MagicLinks that require approval, attend Postal early adopter meetings and implement updates, other.

Postal Warehouse:

Daily:

• Review inventory reports: to manage our pallet count maximum.

Monthly :

• Track receiving labels for new product work with warehouse lead to confirm receipt and order availability.

Company Store:

Daily:

• Review order reports: ensure no international orders, duplicates, out-of-program purchases, proper team bill back, monitor express shipping requests.

Weekly:

• Review order reports: low stock.
• Advise stakeholders.
• Evaluate popular or slow movers and set for removal or reorder.
• Add new users.

Monthly:

• Maintain, build out and forecast seasonal swag deck plan in prep for next quarter.
• Month-end bill back reports for all expenditures to finance by the 4th of next month.
• Post in store slack channel with reminder of process, gift policy and team budget policy reminders.

Quarterly:

• Review swag deck, secure quote from Nadel, PO, log items in tracker with order permission assignment, track and activate or accept in store.
• Post in store slack channel new items availability.

Qualifications:

• Ability to maintain critical thinking in the face of repetition in routine and consistency.
• Excellent, consistent, and proactive communication.
• Astute at managing multiple priority demands across several management teams.
• Experience managing multiple deadlines.
• Possess strong conflict resolution and problem-solving skills.
• Comfortable expressing dissenting opinion where warranted, based on analysis and experience, plus considering financial outcomes or alternates.
• Excellent organization skills, including managing scope of work and identifying company process and key contacts for efficient support.
• Projects high-energy and responsiveness.
• G-suite proficiency a plus.
• Proficiency in spreadsheets or Google sheets.
• Project management.
• File management and organization.
• Potential budget management.

Location: Remote for US candidates living in the Mountain, or Central time zones.

Duration: Full-Time, Ongoing

Rate: $1,200-$1,600/weekly W-2 consultant of Crawford Group; benefits available (Our salary ranges are determined based on skills, experience and location)

Committed to Diversity.

We believe in approaching every interaction with honor, respect, and positive intent. Building diverse teams that foster creativity, innovative thinking, and opportunity for all. Ultimately, we know that our commitment to inclusion across race, gender, age, religion, identity, and experience drives us all forward every day.