Administrative Assistant / Office Coordinator – Work From Home (Construction)

Keystone Construction is a licensed Florida General Contractor (CGC1541355) serving Palm Beach, Martin and St. Lucie counties. We handle residential, commercial and new construction, including permits, HOA approvals, impact windows and doors, pergolas, docks and renovations. We’re growing, and we need an organized, outgoing person to run the office side of the business so the owner can stay in the field.

No construction experience required. We’ll train you.

Pay and perks

• $20–22/hr to start, with a raise to $24–25/hr at 90 days when targets are met
• $25–50 bonus for every permit or violation job we close
• Work from home to start; our new office opens in early 2027
• Company laptop and phone, plus mileage paid for work trips
• Hands-on training from the owner during your first two weeks
• A clear task list every morning, so you always know what matters today
• Real room to grow as the company expands

What you’ll do

• Prepare permit applications, track them on city and county portals, and schedule inspections
• Put together HOA approval packages and follow them through to approval
• Answer new leads quickly, qualify them, and book walk-throughs
• Post and renew our Facebook Marketplace listings
• Message local businesses, realtors, property managers and title companies to build referral relationships
• Make follow-up calls to leads, clients and partners
• Send invoices, check supplier bills, and place basic material orders
• Help with estimates and material lists
• Organize job photos and documents, and keep our trackers up to date
• Send a short check-in at the end of each day: what got done, what’s stuck, what you need

You’re a fit if you

• Are organized and finish your list without reminders
• Like talking with people, on the phone and in writing
• Write clear, professional emails and messages
• Stay calm and polite with customers, inspectors and HOA managers
• Have reliable transportation and a valid driver’s license for occasional trips to permit offices or suppliers
• Have reliable internet and a quiet place to work from home
• Want to grow with a small company that’s expanding

Software skills

• Required: Microsoft Office (Word, Excel, Outlook); creating, editing and filling out PDFs and online forms; comfortable using AI tools like ChatGPT or Claude for writing and research
• Helpful (we’ll train you): Canva, Jobber, CompanyCam, Google Drive, Facebook and Instagram for business
• Quick to learn new apps and online portals

Pluses: Spanish, office or customer service experience, real estate, property management, or permitting background.

Hiring process

• Short phone call
• Interview with a 10-minute skills task (fill out a PDF form, make a simple Canva flyer)
• Paid 2–3 day trial working from a real daily task list

To apply: include a short note on how you stay organized. Applications without one won’t be reviewed.

Keystone Construction is an equal opportunity employer.

Pay: $20.00 - $22.00 per hour

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance
• Referral program

Work Location: Remote