Office Assistant 1 Stores/Mail, G-6 (NY HELPS)

Description Duties Description Duties of an Office Assistant 1 Stores/Mail include, but are not limited to:

• Physically sorting, filing, and searching license and registration files.
• Operating motorized pallet jack, climbing ladders, and lifting up to fifty pounds.
• Lifting and carrying heavy items. Reaching and bending. Standing and walking for long periods of time.
• Maintaining files, correspondence, documents, records, materials, and stores pursuant to guidelines.
• Receiving, unloading, unpacking, sorting, storing, counting, and distributing good received while following established procedures.
• Advising supervisor upon receipt of damaged goods and incomplete or incorrect shipments.
• Adhering to all safety and personal protection standards
• Sorting documents to verify accuracy and correct placement.
• Ensuring work areas are stocked with envelopes, markers, pens, staplers, and mail bins. Keeping shelves and stock clean, neat, and in proper order.
• Providing customer service to issuing offices and other program units within DMV (i.e. DFI, Title, Vehicle Safety, FOIL, etc..).
• Packaging goods for shipment.
• Responding to phone calls, faxes, and emails.

Qualifications Minimum Qualifications To be eligible for appointment, candidates must meet one of following conditions as detailed below:

NY HELPS*:

There are no minimum education or experience requirements for this title.

Transfer One year of permanent, contingent-permanent, or 55 B/C service allocated to a Grade 5 or higher eligible for transfer and deemed administrative under Section 52.6 of the Civil Service Law; OR in a title approved for transfer under Section 70.1 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

Reinstatement If you previously served in this title or in a title otherwise transferable to this title, you may be reinstated pursuant to Civil Service Law. If you left state service less than one year ago, the reinstatement request from a state agency will usually be approved by the Department of Civil Service. If you left state service more than one year ago, the reinstatement must also be approved by the Civil Service Commission.

55b/c Appointment This position is eligible for 55b/c designation and candidates with 55 b/c eligibility are encouraged to apply. Candidates must possess the minimum qualifications and a current 55b/c eligibility letter. For 55 b/c consideration, candidates must satisfy at least one of the Open Competitive qualifications listed.

• This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Additional Comments Hours of the position will be discussed at the time of interview, including questions regarding Flextime, AWS/Compressed work week and Telecommuting.

There are many benefits to working for the DMV! Including:

• Paid Leave
• Paid Holidays
• Pension
• Health Insurance
• Dental & Vision Coverage
• Flex Spending
• Voluntary 457B Retirement Saving Program
• Health Care Spending Account
• Tuition Assistance Programs
• Public Service Loan Forgiveness Program
• Transportation Savings Program
• Employee Assistance Programs

For additional information about the benefits of being a state employee, visit the Office of Employee Relations website at https://oer.ny.gov/employee-benefit-programs.

The Department of Motor Vehicles (DMV) is committed to being a model employer for people with disabilities. DMV’s commitment includes ensuring that the recruitment, application, interviewing and hiring processes are accessible to all job applicants. If you are a job applicant who may need a reaso…