Administrative Assistant - School of Nursing

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Description The Lillian Carter Center (LCC) at Emory University School of Nursing seeks an organized and detail-oriented administrative professional to support Global Research initiatives and daily operations. This role manages calendars, coordinates meetings and special events, responds to inquiries, prepares presentations and communications, maintains records, databases, invoices, and expense reports, and supports travel and budget-related activities. The ideal candidate excels at managing multiple priorities, providing exceptional customer service, and ensuring efficient administrative support in a fast-paced academic and research environment.

KEY RESPONSIBILITIES:

• Provides administrative support for The Lillian Carter Center at the School of Nursing.
• Ensures office activities comply with Emory policies and procedures.
• Responds to incoming telephone calls.
• Maintains calendars and prioritizes meeting requests for management.
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• May complete forms, grant applications, and/or correspondence associated with programs.
• Prepares charts and graphs for reports and presentations.
• Creates and edits scientific, programmatic or other reports associated with department’s primary business.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares materials for meetings and special events.
• Initiates, processes, and maintains records and invoices.
• Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
• May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
• Plans and coordinates travel arrangements.
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
• Establishes and organizes files and documents.
• Oversees ordering and maintenance of office supplies.
• May supervise or direct the work of support staff and/or students.
• Performs related responsibilities as required.

ADDITIONAL INFORMATION:

• Ensures office activities comply with Emory policies and procedures.
• Responds to incoming emails from the LCC email.
• Maintains calendars and prioritizes meeting requests for Global Research.
• Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events and all information sessions.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares flyers, PowerPoints and any materials needed for meetings and special events and all information sessions with students for our Immersion experiences.
• Initiates, processes, and maintains records and invoices for Global Research.
• Prepare related expense reports and reimbursements for team.
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports for Global Research.

ADDITIONAL JOB DETAILS:

• Ensures office activities comply with Emory policies and procedures. Responds to incoming emails from the Lillian Carter Center (LCC) email. Maintains calendars and prioritizes meeting requests for Global Research. Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events and all information sessions. Schedules meetings and handles logistics for meetings and special events. Prepares flyers, PowerPoints and any materials needed for meetings and special events and all information sessions with students for our Immersion experiences. Initiates, processes, and maintains records and invoices for Global Research. Prepare related expense reports and reimbursements for team. Maintains databases and spreadsheets; may also analyze data and design/generate associated reports for Global Research. Performs related responsibilities as required. Experience in global work within communities and stakeholders

MINIMUM QUALIFICATIONS:

• Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
• Proficiency with Microsoft Offic…