Legal Assistant/Office Manager (SAN DIEGO LOCAL)

Job Summary

We are a boutique law firm serving clients in San Diego and surrounding counties seeking a resourceful and highly organized Legal Assistant/Office Manager to join our quickly growing law firm. This role requires flexibility, as it combines comprehensive legal support with efficient office management, ensuring smooth daily operations and exceptional client service. That said, the right candidate’s position with the firm may transition to primarily an Office Manager or legal support role depending on the candidate’s strengths and interests as the practice expands. While this role is remote, certain tasks can only be completed outside the digital office space. The ideal candidate will possess a strong foundation in various areas of law, excellent organizational skills, the ability to handle confidential information with integrity, and the desire to grow with the firm. This paid position offers an exciting opportunity to contribute to a growing legal practice while developing your professional expertise.

Duties

• Provide administrative support to attorneys, which may include conducting new client intake, screening incoming phone calls and emails, managing calendars, scheduling appointments, and coordinating meetings
• Assist with legal research, document review, and drafting legal correspondence and transaction documents
• Manage client information and matter files using Clio CRM
• Ensure accurate data entry and drafting
• Accurately track billable time for payroll and client invoicing
• Conduct client interviews and maintain clear communication channels with clients and staff to facilitate matter management
• Oversee office operations to include basic accounting, coordination with vendors, and ensure timely invoicing
• Handle incoming calls with professionalism and provide exceptional client service while managing sensitive information discreetly
• Oversee and assign intern administrative tasks as appropriate

Skills

• Knowledge of legal procedures across diverse practice areas including corporate governance, business transactions, real estate transactions, estate planning, financing transactions, UCC law, employment law, trademark law, landlord-tenant law, and civil litigation support
• Proficiency in legal research tools such as Vincent, LexisNexis, and Westlaw
• Strong legal writing and drafting skills without the use of AI
• Proficiency in Clio CRM
• Familiarity with document review and management systems
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong project management capabilities to coordinate multiple matters simultaneously
• Exceptional communication skills for client, other counsel, and other service provider interaction; interviewing clients; and coordinating with service providers and vendors
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for document creation and data entry
• Attention to detail for proofreading and editing legal documents
• Ability to handle confidential information responsibly while maintaining professionalism at all times.

Join our team if you’re eager to leverage your legal support experience in a collaborative environment that values initiative, precision, and professional growth. This role is essential in delivering top-tier legal services while ensuring the efficient operation of our office.

Pay: $23.00 - $30.00 per hour

Expected hours: 10.0 – 20.0 per week

Benefits:

• Flexible schedule
• Opportunities for advancement
• Work from home

Education:

• Bachelor’s (Required)

Experience:

• law firm: 3 years (Required)
• Clio CRM software: 1 year (Required)
• real estate transactions: 1 year (Required)
• business and/or corporate law: 1 year (Preferred)
• tracking billable hours: 1 year (Preferred)

Location:

• San Diego, CA (Required)

Work Location: Remote