Travel Agency Administrative Assistant

Job Summary:
Be our next organized and proactive Administrative Assistant, supporting the owner of a growing travel business. You’ll design and schedule social media content, set up and maintain a booking tracking system, and take care of day-to-day admin. The role also covers light bookkeeping-style support for a related consulting business and some personal scheduling. You’ll do well here if you’re detail-oriented, comfortable working with client data, and able to adjust your priorities from week to week.

Key Responsibilities:

• Design and schedule social media content in Canva for the travel business
• Set up and maintain a booking tracking system that shows which bookings made outside the agency have been uploaded
• Keep client and booking records accurate, complete, and current
• Take care of general administrative tasks, including organizing files, correspondence, and follow-ups
• Provide admin and bookkeeping-style support for a small consulting business
• Manage family and children’s schedules and reminders
• Reprioritize tasks across business and personal needs as the workload shifts
• Catch missing information, errors, or delays before they turn into problems

Mandatory Skills:

• Proven experience using Canva for social media graphics and content
• Experience scheduling and managing social media content
• Strong organizational skills and the ability to set up and maintain tracking systems (spreadsheets or similar tools)
• Excellent attention to detail, especially with client and booking data
• Basic bookkeeping or admin finance support experience
• Flexibility to move between tasks and projects from week to week
• Detail-focused, dependable, and able to run with tasks on your own
• Strong communication skills

Preferred Skills:

• Experience in the travel industry or with travel bookings
• Familiarity with scheduling tools such as Meta Business Suite, Later, or Buffer
• Experience with Google Workspace, Airtable, or similar tracking tools
• Experience supporting entrepreneurs or small business owners
• Comfortable keeping a few projects in motion at once
• Experience handling confidential client information

Why Join Us:
This is a great opportunity to work closely with a business owner who values organization and trust. You’ll enjoy variety in your work, room to build systems of your own, and the chance to grow as your responsibilities expand. If you like keeping things running smoothly and being the person others can count on, we’d love to hear from you.