Executive Assistant

Benefits:

• 401(k)
• Competitive salary
• Paid time off

At Patisserie 46, we believe great food starts with great people. As a family-owned and family-run bakery, we’ve built our company around passion, craftsmanship, and genuine hospitality. Every member of our team plays an important role in creating the warm, welcoming experience our guests know and love. We’re looking for individuals who take pride in their work, value teamwork, and want to grow with a company that truly cares about its people and community.

We are seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide strategic administrative support to the CEO. This role is responsible for managing priorities, calendar, facilitating communication, coordinating executive activities, and ensuring key initiatives remain on track and progress toward completion. The ideal candidate demonstrates exceptional organizational skills, attention to detail, sound judgment, and the ability to anticipate needs and take initiative. They must be comfortable managing competing priorities in a fast-paced environment while maintaining the highest standards of professionalism, confidentiality, and discretion.

As a trusted partner to the CEO, the Executive Administrative Assistant plays a critical role in keeping operations organized, tracking commitments and deliverables, facilitating effective communication, and ensuring the CEO’s time and attention are directed toward the organization’s most important priorities.

This role will initially average 10–15 hours weekly, with the opportunity to transition into additional hours over time based on CEO needs and business growth. While this position will be remote, on-site support may be needed in the future. We are only considering local applicants at this time.

Duties will include, but are not limited to:

• Providing Confidential & Trusted Executive Support
  • Handle sensitive business, executive, and personal matters with the highest level of confidentiality and discretion.
  • Coordinate personal appointments and scheduling when needed to support executive effectiveness.
  • Exercise sound judgment when managing confidential information, competing demands, and time-sensitive matters.
  • Serve as a dependable, trusted partner to the CEO, providing proactive support and helping translate executive priorities into action.
  • Manage and maintain a dynamic executive calendar, adapting to evolving priorities and business needs.
  • Align the CEO’s schedule with strategic objectives and the organization’s highest-priority initiatives.
  • Evaluate incoming meeting requests and determine appropriate scheduling, delegation, or redirection.
  • Coordinate executive schedules, travel, meetings, and key commitments to maximize efficiency.
  • Identify scheduling conflicts in advance and proactively develop solutions.
  • Develop and maintain daily and weekly plans to support executive priorities and productivity.
  • Coordinate domestic and international business travel, including flights, accommodations, and ground transportation, if requested.
  • Prepare comprehensive travel itineraries and contingency arrangements to support smooth travel, when requested.
  • Coordinate executive participation in conferences, business meetings, industry events, and other professional engagements, when requested.
• Vendor & Multi-Business Operations Coordination
  • Act as the primary liaison between executive leadership and key vendors, contractors, and service providers.
  • Oversee vendor agreements, contract renewals, and related administrative documentation.
  • Monitor vendor performance and follow up to ensure commitments and deliverables are met on schedule.
  • Maintain accurate, accessible records of contracts, agreements, and essential business documents.
• Project & Strategic Initiative Support
  • Provide administrative and analytical support for high-priority business initiatives, research, and special projects, as needed.
  • Develop and implement systems, workflows, and processes that improve efficiency and consistency.
  • Monitor project milestones, deadlines, and deliverables to ensure timely completion.
  • Identify operational inefficiencies, anticipate challenges, and recommend practical solutions.
  • Support the implementation of initiatives that advance organizational goals and business performance.
• Accountability & Execution
  • Maintain visibi…