Administrative Assistant

The Gilchrist Law Firm, P.A. is seeking a personable, confident, and dependable Administrative Assistant to support daily firm operations and administrative responsibilities.

The ideal candidate is organized, professional, and comfortable communicating with people, managing multiple responsibilities, and contributing to a team-oriented environment. Prior legal or government contracting experience is not required. We are willing to train the right candidate. Prior office experience and recruiting experience is preferred.

Key Responsibilities

• Answer and direct incoming telephone calls in a friendly, confident, and professional manner.
• Serve as an initial point of contact for callers, clients, attorneys, and other external parties.
• Receive, sort, scan, distribute, and track incoming and outgoing mail.
• Monitor designated email inboxes and route communications to appropriate personnel.
• Maintain organized electronic files, correspondence, and administrative records.
• Assist with scheduling meetings, appointments, and follow-up communications.
• Provide general administrative support to attorneys and firm leadership.
• Assist with administrative activities.
• Assist with recruiting and onboarding legal personnel.
• Maintain and update spreadsheets, contact lists, case trackers, and other contract-related records.
• Assist with outreach and follow-up communications to attorneys and other professionals.
• Monitor assigned deadlines and assist with administrative reporting.
• Support the coordination of information between the firm, subcontractors, and other authorized stakeholders.
• Handle confidential information in accordance with firm policies and applicable contract requirements.

Qualifications

• High school diploma required.
• Excellent verbal and written communication abilities.
• Friendly, personable, and confident telephone presence.
• Strong organizational abilities and attention to detail.
• Ability to work independently, follow instructions, and manage competing priorities.
• Professionalism, discretion, and dependability.
• Basic computer proficiency and willingness to learn new software.
• Ability to maintain accurate records and handle confidential information.
• Resourcefulness, initiative, and willingness to learn and accept feedback.
• Previous administrative, receptionist, customer service, or office experience is preferred but not required.
• Familiarity with Microsoft Word, Excel, Outlook, or similar programs is preferred but not required.
• Experience in a legal, professional services, or government contracting environment is preferred but not required.
• The Gilchrist Law Firm, P.A. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.

The Gilchrist Law Firm, P.A. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.

Pay: From $18.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: Remote