Administrative & Payroll Assistant

About the role

Ecovigour is looking for an organised, reliable and enthusiastic Administrative & Payroll Assistant to join our team. This varied position covers payroll, purchasing, supplier management, project administration and general office support to our Business Support Manager.

We offer flexible hybrid working, with time divided between home and the office. We welcome applicants seeking 24 to 40 hours per week, with the working pattern agreed to meet both individual and business needs.

Key responsibilities

Payroll & staff administration

· Collate weekly and monthly staff hours from ReFlow (project management software) into payroll spreadsheets.

· Circulate hours to managers for review and approval.

· Process payroll using Xero Payroll and issue payslips to employees.

· Maintain records of sickness, annual leave and other absences.

· Carry out fatigue calculations in accordance with Network Rail standards (training provided).

Purchasing & accounts administration

· Upload supplier invoices onto ReFlow and Xero.

· Raise purchase orders for materials, services and other purchases.

· Allocate purchase orders and costs accurately to jobs and projects.

· Liaise with suppliers and project managers about orders, invoices and queries.

Supplier management

· Maintain and update the supplier database.

· Obtain required information and documentation from new suppliers.

· Contact existing suppliers to keep records and documentation up to date.

Reception & general administration

· Answer incoming telephone calls and direct enquiries.

· Update Daily Checklists.

· Receive deliveries when in the office and notify project managers when materials arrive.

· Provide general administrative support to the management team.

About you

We are looking for someone who is:

· Organised, accurate, dependable and proactive.

· Confident with Microsoft Excel and general office software.

· Able to manage competing tasks and meet deadlines.

· Friendly and professional when communicating with colleagues and suppliers.

· Comfortable working independently at home and collaboratively in the office.

· Willing to learn new systems and procedures.

Experience in payroll, purchasing or accounts administration is beneficial. Familiarity with Xero, ReFlow or similar systems, and experience in rail, engineering or construction, would be an advantage but is not essential. Training can be provided.

What we offer

· Hybrid office (dog friendly / free parking) and home working.

· Flexible hours: 24–40 per week, part-time or full-time.

· A varied role in a friendly, supportive team.

· Training in our systems and procedures.

· Opportunities to develop skills and take ownership of key administrative tasks.

How to apply

Please send your CV to [email protected], including details of your relevant experience and preferred working hours. We would be pleased to hear from you.

Pay: £26,600.00-£30,000.00 per year

Benefits:

• Casual dress
• Company pension
• Free parking
• On-site parking
• Sick pay
• Work from home

Work Location: Hybrid remote in Caldicot