Accounting Assistant - Receivables

I. JOB SUMMARY

The Accounting Assistant – Accounts Receivable is responsible for monitoring customer accounts, preparing invoices and billing statements, recording collections, and ensuring timely follow-up of outstanding payments. The position supports the Finance and Accounting Department in maintaining accurate accounts receivable records, reconciling customer accounts, and ensuring the timely collection of payments in accordance with company policies and procedures.

II. DUTIES AND RESPONSIBILITIES

A. Billing and Invoicing

• Prepare and issue invoices, billing statements, and other billing documents to clients accurately and on time.
• Verify billing details against service reports, delivery receipts, contracts, purchase orders, and other supporting documents.
• Coordinate with the Operations Department to validate completed services and resolve billing discrepancies.
• Ensure proper documentation and filing of invoices and billing records.

B. Accounts Receivable Monitoring

• Maintain and update customer accounts receivable records.
• Monitor outstanding balances, due dates, and overdue accounts.
• Prepare and regularly update the Accounts Receivable Aging Report.
• Ensure that customer payments are properly recorded and applied to the correct accounts.
• Reconcile customer ledgers and investigate discrepancies in account balances.

C. Collection Monitoring and Follow-up

• Coordinate with customers regarding outstanding invoices and payment schedules.
• Conduct follow-ups through phone calls, emails, and other approved communication channels.
• Prepare collection reports and provide updates on overdue accounts to the Accounting Supervisor.
• Coordinate with the Sales or Operations Department regarding collection concerns and disputed invoices.
• Assist in monitoring collection targets and recommend accounts requiring further action.

D. Recording and Reconciliation

• Record customer collections, bank deposits, and other accounts receivable transactions in the accounting system.
• Verify proof of payment and coordinate with the appropriate personnel for payment confirmation.
• Assist in reconciling bank statements, collection records, and customer accounts as assigned.
• Identify and report discrepancies, unapplied payments, and duplicate or missing entries.
• Ensure the accuracy and completeness of accounting records.

E. Documentation and Reporting

• Prepare daily, weekly, and monthly collection reports as required.
• Maintain organized files of invoices, official receipts or other applicable payment acknowledgments, collection receipts, and supporting documents.
• Assist in preparing monthly accounts receivable schedules and reports for management review.
• Provide supporting documents for internal and external audits when required.
• Perform other accounting-related duties assigned by the immediate supervisor.

III. QUALIFICATIONS

• Graduate of a Bachelor’s degree in Accountancy, Accounting Technology, Financial Management, or a related field.
• At least one year of relevant experience in accounts receivable, billing, collection, or general accounting is an advantage.
• Fresh graduates with relevant knowledge and strong attention to detail may be considered.
• Knowledge of basic accounting principles and accounts receivable processes.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Familiarity with accounting software or computerized accounting systems is an advantage.
• Good communication, organization, and customer service skills.
• High attention to detail, accuracy, confidentiality, and integrity.
• Ability to meet deadlines, prioritize tasks, and work independently or as part of a team.

IV. COMPETENCIES

• Attention to detail and accuracy
• Basic accounting and financial analysis
• Organization and time management
• Communication and collection follow-up
• Problem-solving and reconciliation
• Confidentiality and integrity
• Teamwork and accountability

Job Type: Full-time

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Flexible schedule
• Paid training
• Promotion to permanent employee
• Work from home

Application Question(s):

• Are you amenable to work everyday in Maybunga, Pasig?

Experience:

• Accounting Entries: 1 year (Required)

Work Location: In person