Administrative Assistant to the Directors of Financial Aid and Enrollment Services

Working Title Administrative Assistant to the Directors of Financial Aid and Enrollment Services Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 29700005 Agency Germanna Community College Division Germanna Community College (Div) Work Location Spotsylvania - 177 Hiring Range $56,230-$62,478 Annually, Plus Full State Benefits Emergency/Essential Personnel No EEO Category 6-Administrative Support Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule

Monday-Friday 8:00A.M.– 4:30P.M.

Or as scheduled

Sensitive Position No Job Description Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking, and many other activities.

Germanna Community College is seeking a highly organized, resourceful, and service-oriented Administrative Assistant to provide comprehensive administrative and operational support to Enrollment Services and Financial Aid at the Fredericksburg Area Campus. The successful candidate will initially provide direct support to the Director of Enrollment Services and the Director of Financial Aid and will serve as a key administrative partner in supporting departmental and divisional operations.

This position requires a high degree of professionalism, discretion, initiative, sound judgment, and attention to detail. The successful candidate must be able to manage competing priorities, anticipate administrative needs, work independently, and interact professionally with students, faculty, staff, college leadership, community partners, and other stakeholders.

Major Duties & Responsibilities Include

• Managing calendars, scheduling meetings, and coordinating appointments involving multiple internal and external stakeholders.
• Preparing agendas, meeting materials, presentations, correspondence, reports, and meeting minutes with a high degree of accuracy and professionalism.
• Tracking action items, deadlines, projects, and commitments and proactively following up with appropriate individuals to support timely completion.
• Coordinating travel arrangements and processing travel requests and reimbursements.
• Submitting and tracking purchasing requests through eVA and assisting with procurement processes.
• Monitoring departmental budgets and expenditures, maintaining accurate financial records, and assisting leadership with budget tracking and reporting.
• Drafting, reviewing, and formatting routine correspondence and communications on behalf of supported leaders.
• Serving as a point of contact for internal and external stakeholders and appropriately responding to or routing inquiries and requests.
• Exercising discretion and sound judgment when handling confidential, sensitive, or time-sensitive information.
• Coordinating departmental and divisional meetings, events, projects, and special initiatives.
• Compiling, organizing, and analyzing departmental data and preparing reports and summaries to support planning and decision-making.
• Processing and routing transcripts received through Parchment and supporting other Admissions and Records functions as assigned.
• Maintaining organized electronic and physical records and supporting the development of efficient administrative processes and procedures.
• Providing administrative support for college-wide and divisional initiatives and special projects as assigned.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA’s/Required Qualifications

• Demonstrated experience providing administrative o…