Join the Global Subsidiary Governance Division of Macquarie’s Legal and Governance Group as an Executive Assistant based in our New York office supporting the Americas team.

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you’re empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

In this role you will utilize your strong organization and time management skills to provide proactive executive and operational support to the Americas Governance team. Beyond executive support, you will play a key role in workforce and business operations.

Core responsibilities include strategic diary management across time zones, coordinating international travel, and processing expenses and invoice through Concur and Coupa. You will also provide subsidiary board and committee meeting support, including scheduling, and board material preparation and distribution. In addition, you will assist with general corporate housekeeping, such as maintenance of corporate books and records, responding to KYC requests, and arranging notarization and apostilling of entity documents.

You will proactively manage priorities, resolve scheduling conflicts, protect focus time and agreed working-hour boundaries, anticipate follow-ups, and ensure actions progress without repeated prompting. You will work closely with Executive Assistants, governance professionals and senior stakeholders across regions, and support team communications, events and ad-hoc projects requiring sound judgment, discretion and strong follow-through.

What you offer

• Strong stakeholder engagement skills, with the ability to build trusted relationships, communicate effectively across all levels and understand and translate business needs into outcomes.
• Exceptional organizational skills, with the ability to manage competing priorities, coordinate multiple priorities, and maintain a high level of accuracy and attention to detail.
• Demonstrated learning mindset, with curiosity, adaptability and a willingness to embrace new technologies, processes and ways of working to continuously improve outcomes.
• Positive and proactive attitude with a willingness to take ownership and drive outcomes.
• Advanced capability in Outlook, Word, PowerPoint and Excel, with confidence learning and using tools such as Teams, SharePoint, Concur, Coupa, DocuSign and governance or board portals.
• Ability to adapt and deliver results in a fast-paced, dynamic environment, including supporting process improvement and technology automation projects
• Experience supporting senior leaders in financial services, legal, governance, risk, compliance or another deadline-driven professional environment is preferred.

Salary range for this position: $85,000 - $110,000/Yr. Actual base salary may vary based upon, but not limited to, relevant experience, time in role, peer and market data, prior performance, business sector, and geographic location. The successful candidate may also be eligible for an annual discretionary incentive compensation award.

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We love hearing from anyone inspired to build a better future with us, if you’re excited about the role or working at Macquarie we encourage you to apply.

What we offer

At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include:

• 1 wellbeing leave day per year and a minimum of 25 days of annual leave
• 20 weeks’ paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks’ paid leave for secondary caregivers
• 2 days of paid volunteer leave and donation matching
• Benefits and initiatives to support your physical, mental and financial wellbeing such as medical, prescription drug, dental, and vision insurance; health savings account and dependent day care savings account; life insurance, disability, and other insurance plans; 401(k) and short/long term disability
• Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
• Access to a wide range of learning and development opportunities, …