Virtual Assistant | Cold Calling & Email Outreach | AU Client | Remote

About the Role

Our Australian client runs a professional window cleaning business and two other small businesses, all still young and growing. He needs a reliable, trainable Personal Assistant to take over the day-to-day admin and help bring in new clients through email outreach.

This is an admin-focused role. The bookkeeping side is light, and the client will train you to do things exactly the way he wants them done. As you get more proficient, the role grows with you in hours and in pay.

Role Details

• Position: Personal Assistant / Email Outreach Support

• Work arrangement: Remote, Philippines-based independent contractor
• Hours: 20 hours per week to start, with the aim of moving to full-time
• Rate: AUD 5 - 7 per hour
• Communication: WhatsApp and email

Key Responsibilities

Weekly admin and accounts (one set day each week, about 4 to 5 hours)

• Run the weekly pays
• Reconcile the books in Xero
• Prepare and send out invoices

Email outreach (the remaining days)

• Research prospective clients using the client’s guidance
• Send the client’s pre-written emails to those prospects, exactly as written
• Follow the step-by-step instructions the client provides for each task
• In the first few weeks, send each email to the client for approval before it goes out, then work more independently once he is confident in your responses
• Follow up on replies and pass interested prospects to the client so he can get them on a call

General admin

• Handle small admin tasks across the client’s three businesses
• Keep records, lists and follow-ups organised and up to date
• Check in with the client weekly so he can review the work and refine anything that needs it

This role does not involve writing the emails from scratch.

Required

• Previous experience in an admin, PA or virtual assistant role
• Cold calling experience
• Strong written English
• Able to follow step-by-step instructions closely and consistently
• Good attention to detail and comfortable with repetitive, structured tasks
• Reliable and self-managed when working remotely
• Your own computer, stable internet connection and a phone that can run WhatsApp
• Quick to pick up new tools and processes

Preferred

• Experience with Xero (pays, invoicing, reconciliation). This is not essential, as the system is easy to learn and plenty of tutorials are available
• Basic bookkeeping knowledge
• Some exposure to email outreach, lead research or client follow-up, ideally with a people-focused, sales-minded approach

Who Will Thrive in This Role

Someone who is trainable, keen to learn, and wants a long-term position they can grow within. You do not need to be a marketer or a bookkeeper. You need to be dependable and willing to do things the client’s way.

Growth

The role starts at 20 hours a week. As KPIs are met and your skills develop, there is room to increase your hours, move into a full-time position, and receive pay increases as you become a bigger part of the businesses.