Executive Assistant - Remote

About Our Client:

David Thomas CPA operates within the professional accounting services sector. The firm addresses the need for organized and dependable administrative support to enhance the efficiency of leadership and accounting teams. By maintaining structured operations and facilitating communication, the organization supports its professional services environment.

About the Opportunity:

The EXECUTIVE ASSISTANT role is focused on providing critical administrative and operational support to the firm’s leadership and accounting team. This position ensures smooth daily operations by managing schedules, coordinating communications, and maintaining organized records. The role contributes to the overall efficiency and effectiveness of the team by handling administrative priorities and supporting routine business activities.

Responsibilities:

• Manage calendars, schedule appointments, and coordinate meetings.
• Monitor and prioritize incoming emails and correspondence.
• Prepare, format, proofread, and organize business documents and presentations.
• Maintain electronic filing systems for document organization and accessibility.
• Coordinate virtual meetings and document action items as needed.
• Assist with client communications and appointment confirmations.
• Track deadlines and follow up on outstanding tasks.
• Support expense tracking, invoice organization, and recordkeeping.
• Coordinate office administration and routine operational tasks.
• Perform data entry and maintain internal records.
• Identify opportunities to streamline administrative workflows.
• Handle confidential information with discretion.
• Perform additional administrative and executive support duties as assigned.

Requirements:

• Experience in administrative support, office coordination, or related fields preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills with attention to detail.
• Ability to manage multiple tasks and prioritize deadlines.
• Proficient in Microsoft Office or Google Workspace and video conferencing tools.
• Ability to work independently in a remote environment.
• Dependable and committed to maintaining confidentiality.
• Reliable computer, internet connection, and suitable remote workspace.
• Preferred: experience supporting executives or professional services teams.
• Preferred: familiarity with scheduling, document management, and task-tracking software.
• Preferred: experience in financial, accounting, legal, or professional service firms.
• Preferred: proactive in anticipating administrative needs.
• Bachelor’s degree is welcome but not required; equivalent experience considered.

Pay Range and Compensation Package:

• Annual salary: $75,000 to $85,000, depending on experience and qualifications.

Benefits & Perks:

• Remote work opportunity.

Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

Note:

RemoteHunter is a recruitment partner of this role. Please note that all employment decisions, including candidate assessment, interviews, hiring, compensation, and employment terms, are made exclusively by the hiring employer.