Senior Legal Assistant – Litigation

We are seeking to employ, on a full-time W-2 basis, a Senior Legal Assistant to support the Legal Operations & Services – Litigation team for a major oil and gas client in Houston, TX.

This role provides high-level administrative and litigation support to attorneys in Houston and California. The selected candidate will report to the Supervisor of Legal Assistants and support legal document preparation, matter administration, reporting, billing, travel arrangements, and expense processing.

Responsibilities include maintaining matter records in TeamConnect, managing documents in iManage, preparing reports and presentations, revising legal documents, processing invoices, and coordinating meetings and travel.

The ideal candidate will have at least five years of legal administrative experience and the ability to manage competing priorities with accuracy, discretion, and sound judgment. Strong organizational, communication, proofreading, and follow-through skills are required.

This role is well suited for an experienced legal assistant, legal administrative assistant, or legal secretary with a background supporting attorneys in a law firm or corporate legal department. Experience supporting litigation attorneys or legal operations teams is strongly preferred.

Key responsibilities:

• Prepare recurring reports and presentations using Power BI, PowerPoint, Excel, and Word.
• Draft, format, proofread, and revise legal documents and correspondence under strict deadlines.
• Use Microsoft Word Track Changes to edit documents and manage revisions accurately.
• Perform high-volume data entry and maintain matter information in TeamConnect, including opening, updating, and closing matters.
• Process e-billing, invoices, payments, and vendor setup within TeamConnect and related systems.
• Upload, organize, review, and locate documents in iManage.
• Coordinate domestic and international travel arrangements for attorneys, including itineraries, passport renewals, visa documentation, and other travel requirements.
• Gather supporting expense documentation and prepare complex expense reports using CTREX or the designated expense reporting system.
• Coordinate meetings, conferences, and special functions, including logistics, agendas, and presentation materials.
• Track deadlines and outstanding requests, proactively following up to ensure commitments are completed.
• Research administrative inquiries and assist attorneys and department leadership with day-to-day support needs.
• Coordinate basic software and hardware support needs with the appropriate teams.
• Provide backup coverage to other legal assistants and support departmental projects as assigned.

Required experience:

• Minimum of five years of legal administrative experience.
• Proficiency with Microsoft Word, Outlook, Forms, PowerPoint, Teams, and Excel.
• Ability to edit and revise documents using Microsoft Word Track Changes.
• Strong organizational skills, proofreading ability, and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage competing priorities, meet deadlines, and follow through on commitments.
• Ability to work independently, anticipate needs, and exercise sound judgment.
• Ability to handle confidential and sensitive information with discretion.
• Ability to collaborate effectively with attorneys, colleagues, clients, and other stakeholders.
• Ability to adapt to changing priorities and remain composed under pressure.
• Ability to learn new software, systems, and administrative processes.
• Ability to work on-site in downtown Houston Monday through Thursday.

Preferred experience:

• Experience supporting litigation attorneys or legal operations teams.
• Experience using TeamConnect or a similar legal matter-management and e-billing platform.
• Experience using iManage or a comparable document-management system.
• Experience preparing reports or presentations using Power BI.
• Experience using Concur, CTREX, or similar travel and expense reporting systems.
• Experience using Microsoft Copilot or similar AI tools, including effective prompting.
• Associate’s degree.

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• 401(k)

Applicants must be legally authorized to work in the United States. We are unable to sponsor or transfer employment visas for this assignment.

Assignment details:

• Full-time W-2 contract assignment
• Anticipated assignment dates: November 16, 2026–November 15, 2027
• 40 hou…