Administrative Assistant

Salutes Occupational Health Ltd is a Occupational Health company based in Mansfield, United Kingdom. The organisation supports workplaces with services that promote physical and mental well-being. Operating remotely, the company focuses on delivering professional, reliable, and client-centered occupational health solutions. Team members contribute to a supportive environment that values high-quality service, confidentiality, and ethical practice.

• Self-employed work available from the end of October 2026
• Part-time hours – 16 hours per week - Ideally Wednesday and Thursday: 09:00 until 17:00 however there is a little flexibility
• Salary up to £20 per hour
• Remote working – home office required
• Laptop provided
• Holiday cover required: Working an extra 1 or 2 days over that period
• Holidays: Expectation no more than 10 days per year
• Minimum contract term: 1 Year

Role Description

The Administrative Assistant role is a remote position responsible for providing day-to-day administrative support to the team, clients and ensuring a smooth operation.

Typical tasks include:

• Providing admin support via email and telephone
• Arranging appointments via Teams/phone
• Updating calendar invites and add clinic lists
• Support with data entry, uploading of documents and other confidential information onto our systems.
• Accurately process Work Health Assessment Questionnaires (WHAQ’s), Case Managements (CMC’s) and update Excel budget sheets.
• Ensure accurate and timely completion of all administrative tasks.
• Maintain high standards of organisation and record-keeping.
• Updating policies and procedures.
• Compliance with GDPR

Requirements

• Previous experience in Administration within healthcare, wellness, or occupational health settings and familiarity with privacy and data protection standards are an advantage but not essential
• Maintain the required standards of confidentiality.
• Relevant skills such as proficiency with office software (e.g., word processing, Excel spreadsheets, calendars), accurate typing, and basic data management are beneficial.
• Canva knowledge (desirable but not essential)
• High attention to detail and accuracy
• Excellent communication skills, both verbal and written
• Ability to work independently and manage workload effectively.
• Work part of a remote team
• Be comfortable undertaking a varied role within a small team environment

To be successful you will have previous administration experience, be confident managing a varied workload in a fast-paced setting. With excellent organisational skills and a strong attention to detail, you will be able to prioritise tasks effectively, ensuring deadlines are met and records are maintained accurately.

Individual is responsible for their own TAX/National Insurance and any other statutory obligations, if that reflects your intended arrangement.

If you feel that you have the relevant experience to be successful in this position and would like to find out more, please apply online today, attaching a copy of your current CV.

It is not possible for us to contact all applicants; therefore, only suitable candidates will be contacted. If you do not hear anything back within 7 days of submitting your application, you have unfortunately not been selected.

Pay: Up to £20.00 per hour

Expected hours: No more than 16.0 per week

Benefits:

• Work from home

Education:

• A-Level or equivalent (required)

Experience:

• Administrative: 3 years (required)
• Occupational health: 3 years (preferred)
• Medical terminology: 3 years (preferred)

Work authorisation:

• United Kingdom (preferred)

Location:

• Remote (preferred)

Work Location: Remote