Admin Assistant - Purchasing Team

Pay: ₱25,000 – ₱38,000 per month (depending on experience)

Job Description:
We are hiring 2x Admin Assistants (Purchasing Team) to join our growing remote team, supporting an Australian client in the tiles and construction industry. This role is ideal for meticulous, organised professionals who enjoy end-to-end order processing, supplier coordination, and keeping fast-moving jobs on track. You’ll be the link between suppliers, estimators, and the sales team - making sure every order is accurate, every delay is flagged early, and every job keeps moving.

Key Responsibilities:

• Process and manage administrative paperwork, including invoices, orders, and inventory records
• Create and process sales and purchase orders accurately using the client’s system
• Coordinate with suppliers, vendors, builders, estimators, and sales teams to ensure timely communication and order fulfilment
• Manage allocated job queues via Smartsheet and Outlook, keeping order statuses updated
• Liaise with suppliers to confirm product availability, delivery dates, and resolve issues or discrepancies
• Process order amendments, ensuring pricing and documentation remain accurate
• Identify discontinued or out-of-stock products and coordinate suitable alternatives with estimators and sales
• Process shortage orders to keep active on-site jobs moving without delay
• Lodge and track shade/batch checks with suppliers to ensure consistency before delivery
• Maintain and update electronic filing systems for accurate, audit-ready record-keeping
• Assist with scheduling, reporting, and other administrative duties as needed
• Ensure compliance with company policies and confidentiality requirements

Requirements:

• Proven experience in an administrative, data processing, or purchasing support role
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Exposure to Smartsheet and Micronet is a plus but not required.
• Comfortable picking up new systems and software quickly
• Excellent organisational skills, written and verbal
• High attention to detail and strong problem-solving ability under tight timelines
• Ability to work independently and as part of a team in a fast-paced environment
• Experience in the tiles, building, or construction industry is a plus but not required
• Ability to meet or exceed KPIs

Supplemental Pay:

• 13th month pay
• Overtime pay

Job Type: Full-time

Benefits:

• Work from home

Pay: Php25,000.00 - Php38,000.00 per month

Application Question(s):

• How many years of experience do you have in an administrative, data processing, or purchasing support role?
• Have you used Micronet, Smartsheet, or similar ERP/workflow software? Please describe your experience.

Work Location: Remote