Property Manager / Real Estate Operations Assistant

Property Manager / Real Estate Operations Assistant

We are seeking an organized, resourceful professional to help manage our real estate portfolio. This role includes building a reliable vendor network, recruiting and managing field representatives, coordinating property condition reports, and supporting daily operations.

Responsibilities

• Research and contact local plumbers, electricians, HVAC technicians, appliance repair professionals, exterminators, drain cleaning companies, and other maintenance vendors.
• Build and maintain a vendor database organized by property, location, and trade.
• Confirm vendor availability, service areas, pricing, and qualifications.
• Obtain quotes, schedule services, and follow up on work.
• Recruit independent field representatives through Indeed, Facebook, and other platforms to visit properties, take photos and videos, and prepare condition reports.
• Interview applicants, check qualifications, agree on rates, and hire suitable representatives.
• Assign property visits, communicate reporting requirements, and track deadlines.
• Review photos and condition reports for completeness, request missing information, and flag issues requiring attention.
• Manage ongoing relationships with vendors and field representatives.
• Use AI tools to improve research, recruiting, organization, and reporting.

Requirements

• Fluent spoken and written English, with confidence conducting phone calls and interviews.
• Strong proficiency with AI tools such as ChatGPT and the ability to verify research.
• Experience in property management, real estate operations, vendor coordination, or a similar administrative role.
• Comfortable recruiting through Indeed, Facebook, and other online platforms.
• Strong spreadsheet, recordkeeping, and follow-up skills.
• Ability to work independently and manage multiple properties and assignments.

To Apply

Please describe your relevant experience, the AI tools you use, and your experience recruiting or managing vendors and field representatives.

Pay: Php17,000.00 - Php55,000.00 per month

Application Question(s):

• How would you build your U.S. vendor list?
• What would you rate your English from 1 to 10? With 10 being fluent English.
• Have you managed U.S. contractors before? If so please explain
• Explain how you used AI to complete the task above. Include the actual prompt you used, what you checked yourself, and any inaccurate information you found.
• This role requires regular calls with U.S. contractors and interviews with field representatives. Please submit a 60–90 second voice recording introducing yourself and explaining what you would ask a plumber before adding them to our vendor list.
• Describe your experience supporting U.S. real estate operations, recruiting contractors, or coordinating property maintenance. What did you personally handle?
• Describe your experience supporting U.S. rental properties and communicating directly with U.S. tenants. How many properties did you support, what were your responsibilities, and which property management software did you use?
• Which AI tools do you regularly use for work? Give one specific example and include the actual prompt you would use to find drain cleaning vendors near a property in Cahokia Heights, Illinois. Explain how you would verify the results before contacting vendors.

Experience:

• Property management: 3 years (Required)

Work Location: Remote