Executive Administrative Assistant

Weeks Group, LLC is a leading data center construction and consulting firm committed to innovation, quality, execution, and client satisfaction. We deliver high-impact solutions for the fast-moving data center industry, and as we continue to grow, we are looking for a skilled and detail-oriented TA to join our dream team.

We are not headhunters. We do not simply fill seats. We are a team of industry experts who thrive on solving problems, creating clarity, and getting things done. This role is for someone who takes ownership, values accuracy, understands the importance of strong financial systems, and wants to support a growing company doing meaningful work in the data center construction industry.

Our Values

We Answer the Call

Integrity. Honesty. Trust. Nimbleness.

We Don’t Take No for an Answer

Persistence. Determination. Accountability.

We Solve Problems

Experts on the side of the solution.

We Expect the Best from Each Other

Teamwork. Communication. Ownership.

We BTFM

Innovation. High standards. Disdain for mediocrity.

Executive Assistant — Remote, potential for Full-Time or Part-Time.

We are seeking a highly experienced, driven, and proactive Executive Assistant to support a direct, fast-moving executive with an intense schedule and frequent travel. This role requires someone who takes ownership, pursues results, and ensures important details and commitments never fall through the cracks.

The successful candidate will have at least 10 years of executive-support experience and be comfortable working with a decisive executive who communicates candidly, maintains high standards, and expects accuracy, urgency, and consistent follow-through.

This is a remote, work-from-home position that may be structured as full-time or part-time, depending on the candidate and the executive’s needs.

Key Responsibilities

Calendar and priority management

• Manage an extremely active and frequently changing calendar.
• Coordinate meetings, appointments, calls, events, and selected personal commitments across multiple time zones.
• Anticipate scheduling conflicts, protect priority work, and ensure the executive’s time is used effectively.
• Confirm appointments and provide reminders, directions, preparation materials, and background information.
• Respond quickly to last-minute schedule changes.
• Keep the executive aware of upcoming deadlines, commitments, and decisions.

Travel coordination

• Manage frequent and sometimes complex domestic and international travel.
• Research and book flights, hotels, ground transportation, dining reservations, and other arrangements.
• Prepare detailed, easy-to-follow itineraries containing confirmations, schedules, addresses, and contact information.
• Monitor flights and respond quickly to delays, cancellations, missed connections, and itinerary changes.
• Coordinate travel across different cities, countries, and time zones.
• Maintain the executive’s travel preferences, loyalty accounts, passport information, visas, and related documentation.
• Track and organize travel expenses, receipts, reimbursements, and credits.
• Remain reachable when necessary to resolve time-sensitive travel problems.

Email and communications

• Monitor, organize, and prioritize a high volume of email.
• Identify urgent matters, important requests, deadlines, and items requiring the executive’s attention.
• Draft routine correspondence and prepare suggested responses.
• Track unanswered messages and proactively follow up until matters are resolved.
• Communicate clearly, concisely, and professionally on the executive’s behalf.
• Maintain organized inboxes, contacts, folders, and distribution lists.

Meeting and project support

• Prepare agendas, briefing materials, reports, presentations, and other documents.
• Capture decisions, commitments, action items, and next steps.
• Follow up persistently with internal and external parties to keep work moving.
• Conduct research and provide concise summaries and recommendations.
• Coordinate meetings, events, conferences, and special projects.
• Maintain project timelines, checklists, files, and status updates.

Administrative and operational support

• Maintain organized digital records and filing systems.
• Prepare, format, proofread, and distribute documents.
• Manage contact lists, subscriptions, memberships, records, and renewals.
• Complete expense reports and track invoices, receipts, credits, and reimbursements.
• Coordinate with…