Commercial Escrow Assistant

Since its founding in 1984 in Austin, Heritage Title Company has remained committed to building strong relationships with our clients and to exceeding their expectations in every aspect of our work. Adherence to these principles forms the core of our company culture. It’s how we do business, and it has made Heritage one of the largest, most successful and well-respected title agencies in Texas.

We are seeking a skilled Commercial Escrow Assistant for an established team in our downtown Austin office. In this role you will assist with day-to-day duties and help keep the team running smoothly. This is an excellent opportunity to step in, make an immediate impact, and help steer our upcoming projects to success.

Key Responsibilities

• Open and set up new commercial escrow files
• Order title searches, surveys, payoffs, and tax certificates, review title commitments
• Simultaneously fund multiple transactions
• Complete closing packages; deliver to purchasers and/or lenders in a timely manner
• Coordinate with the appropriate county to record legal documents
• Communicate with buyers, sellers, lenders, attorneys, and real estate agents throughout the transaction
• Track deadlines, contingencies, and required documentation to ensure timely closings
• Deposit incoming wires, checks, and cashier’s checks to the appropriate file
• Balance and manage funds, including final charges and invoices
• Disburse funds via check or wire transfer based on client preference
• Maintain accurate, organized digital and physical file records
• Provide general administrative support to the commercial escrow team, including occasional reception coverage

Qualifications

• High school diploma required
• 1+ year of experience in commercial title insurance, escrow, banking, mortgage, real estate, or a related field
• Experience opening escrows, ordering payoffs, assembling and shipping closing packages
• Familiarity with Texas title insurance practices and closing procedures preferred
• Strong attention to detail and accuracy
• Excellent communication skills — written, phone, and in-person
• Coachable, with the ability to take direction
• Ability to thrive in a fast-paced environment, both independently and as part of a team
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with title production software (e.g., RamQuest, or Qualia) a plus
• Notary Public commission in Texas (or willingness to obtain one)

Heritage Title offers a competitive salary with a robust benefits package including paid medical and dental coverage for employees, vision, life, disability, AFLAC, 401(k) plan with match, Paid Time Off, and paid Parental Leave. Come join the Heritage team!

Job Type: Full-time

Pay: $25.00 - $34.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Application Question(s):

• This position requires you to be onsite every day (M-F) for work with no long-term option to work remotely. Are you willing/able to come in to work each day?

Experience:

• Escrow : 1 year (Preferred)

Work Location: In person