Bookkeeper / Real Estate Administrative Assistant!

Company Description

Equitable Housing Solutions is composed of skilled real estate professionals specializing in buying and selling properties across the nation. We are dedicated to creating positive solutions for individuals facing challenging circumstances.

Our mission is to deliver exceptional service while fostering meaningful and equitable outcomes for our clients. With a focus on integrity and efficiency, we strive to leave a positive impact on the communities we serve.

Overview

We are seeking a highly organized, tech-savvy Virtual Assistant to support a real estate investor across multiple aspects of the business, including property management, project management, bookkeeping, process improvement, and marketing.

This role requires someone assertive, reliable, proactive, detail-oriented, customer service-oriented, and comfortable working within CRM systems and other real estate technology tools to help streamline operations and improve efficiency.

The ideal candidate is not just task-focused, but systems-minded, someone who can help document processes, identify inefficiencies, and support the growth of a scalable real estate operation.

Key Responsibilities:

Bookkeeping & Financial Administration Support

• Categorize income and expenses in bookkeeping software
• Reconcile bank statements, credit card transactions, and property loan payments
• Prepare monthly financial summaries and reports
• Organize receipts, invoices, and financial records for tax preparation

Process Improvement & Operations

• Document standard operating procedures (SOPs)
• Identify workflow inefficiencies and recommend improvements
• Help implement automation using CRM, task management, and financial tools
• Maintain dashboards and reporting systems
• Assist with system setup, cleanup, and ongoing optimization

Marketing & CRM Management

• Manage and update CRM records (leads, tenants, vendors, investors)
• Assist with email campaigns, follow-ups, and drip sequences
• Create and manage tenant ad listings & marketing (descriptions, uploads, updates)
• Develop social media scheduling and basic content management
• Track marketing metrics and engagement

Technology & Tools (Experience Preferred)

• CRM platforms (e.g., REIBlackbook, RentRedi, or similar)
• Property management software (AppFolio, Buildium, Rent Manager, etc.)
• Bookkeeping tools (QuickBooks, Wave, Xero)
• Google Workspace and/or Microsoft Office
• Communication tools (Slack, Zoom, email platforms)
• Automation tools (Zapier, Make, CRM workflows – a plus)

Qualifications

• 2+ years experience as a Virtual Assistant or Operations Assistant
• Prior experience supporting real estate investors or property managers preferred
• Basic understanding of construction and renovation tasks and best practices
• Strong organizational and time management skills
• High attention to detail and accuracy
• Comfortable handling confidential and financial information
• Assertive Self-starter who can work independently and meet deadlines
• Excellent written and verbal communication skills
• Strong conflict management skills related to tenant notices, complaints, collections…
• Able to work during 8 am-5 pm EST and receive 24-hour emergency calls/messages
• Good English verbal and written communication skills
• Reliable internet communication with backup
• We are currently prioritizing applicants based in the Philippines who have prior experience in real estate operations or property management.

Desired Traits

• Proactive problem-solver
• Systems-oriented and process-driven
• Reliable, consistent, and trustworthy
• Assertive and able to manage conflict-oriented tenant and contractor situations
• Comfortable with multiple priorities
• Interested in long-term collaboration and growth

Rate: $6 per hr

How to Apply

Please include:

• A brief introduction (at least 1-minute video) to demonstrate your English communication proficiency.
• Resume (include your relevant experience, especially real estate-related, and tools and software you’ve worked with)
• Availability
• Send them here: [email protected] with a subject “REB Application!”

APPLICATIONS WITH NO VIDEO INTRODUCTION WILL NOT BE CONSIDERED!!

STRONG ATTENTION TO DETAIL AND THE ABILITY TO FOLLOW INSTRUCTIONS WILL BE HIGHLY VALUED!!

Pay: Php6,960.00 - Php7,531.68 per week

Experience:

• Virtual Assistant or Operations Assistant: 2 years (Required)
• Bookkeeping & F…