Personal Assistant to Managing Director

Job Overview
We are seeking a proactive and organised Personal Assistant to support our Managing Director (who is semi-retired). This role involves coordinating communications, and handling administrative tasks with precision and professionalism. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to prioritize effectively.

Responsibilities

• Scheduling appointments, meetings, and travel arrangements efficiently
• Handle incoming correspondence, emails, and phone calls with professionalism and courtesy
• Prepare and organize documents, reports and meeting agendas in a timely manner
• Conduct data entry tasks accurately using tools such as Xero, Microsoft Office
• Maintain organized filing systems both digitally and physically for easy retrieval of information
• Assist with administrative duties including expense tracking, invoice processing, and paying suppliers

Skills

• Proven administrative experience with a strong background in office management or executive support
• Excellent organizational skills with the ability to multitask
• Proficiency in Microsoft Office Suite (Word, Excel), and Xero for financial tasks
• Strong data entry skills with high accuracy
• Exceptional phone etiquette and communication skills to interact professionally with external contacts
• Clerical experience including filing, document preparation, and record keeping
• Familiarity with software applications used in administrative settings

I am a semi retired entrepreneur and my PA of 35 years is retiring. My company runs my properties and boats and I travel quite a bit. A knowledge of Xero is essential. This role is on a freelance / self employed basis, probably 60 hours per month.

Pay: £20.00-£25.00 per hour

Expected hours: 12.0 – 16.0 per week

Benefits:

• Work from home

Experience:

• Xero: 1 year (required)
• Personal Assistant: 2 years (required)

Work authorisation:

• United Kingdom (required)

Work Location: Remote