Virtual Assistant and Sales Ledger Administrator

Fully remote, part-time and self-employed. Up to 10 hours a week, £10 to £15 per hour, and you can work from anywhere in the world.

Do you like keeping things organised, getting stuck in and being the person who just gets it done? If so, keep reading.

About us

Together We Count is a fully remote accountancy firm working with trades businesses across the UK, mainly plumbing and heating engineers. We’re a friendly, close team spread across different locations, and we do things a little differently. We use technology and AI wherever we can, so our team spends less time on repetitive tasks and more time helping clients.

We’re looking for someone to keep the wheels turning behind the scenes. It’s a mix of sales ledger work, inbox management, social media and general admin for our director.

What you’ll be doing

• Raising draft sales invoices for our clients in Xero
• Looking after two or three shared inboxes, keeping on top of what comes in and making sure nothing gets missed
• Running our social media, from planning and scheduling posts to keeping our channels active
• Organising our monthly team meetings on Teams, and being our quiz master at them (yes, really)
• Keeping our HR software up to date and processing holiday requests
• Picking up ad hoc admin jobs for the director as they come up

The tools you’ll use

Xero, Pixie, Microsoft 365 (Outlook and Teams), our HR software and a range of AI tools. Experience with any of these is a bonus, but not essential. We’ll set up all your access.

How it works

• Up to 2 hours a day, capped at 10 hours a week
• You choose when you do your hours, ideally somewhere between 9am and 5pm UK time so you overlap with the team
• Self-employed, so you’ll invoice us monthly for the hours you’ve worked
• Pay is £10 to £15 per hour, depending on experience, paid in pounds sterling
• As a self-employed contractor, you’re responsible for your own tax and any registrations in your country
• Fully remote, and we welcome applicants from anywhere in the world

What we’re looking for

• Excellent written and spoken English. You’ll be writing to clients and posting on our behalf, so this one matters.
• A real can-do attitude. We can’t offer lots of training, so you’ll need to be happy working things out for yourself.
• An interest in AI and how it can make admin quicker and smarter. We use it a lot, and we’d love you to bring ideas.
• Your own computer and a reliable internet connection
• Good attention to detail, especially with numbers and invoices
• Someone who wants to feel part of the team, not just tick off tasks

Bookkeeping or accounts admin experience would be a bonus, but attitude counts for more than a CV here.

What you’ll get

• Flexible hours that fit around your life
• A friendly, supportive team who’ll make you feel welcome
• Regular, steady work each month
• The chance to work with up-to-date tech and AI tools
• A monthly quiz you get to run

Our process

• Apply through Indeed and answer the short screening questions
• Shortlisted applicants will get a short practical task
• A Teams call with our director
• A short paid trial period to make sure it’s a good fit both ways

Sound like you? We’d love to hear from you.

Pay: £10.00-£15.00 per hour

Expected hours: No more than 10.0 per week

Benefits:

• Flexitime
• Work from home

Application question(s):

• Do you have your own computer and a reliable internet connection?
• Can you work at least 2 hours a day within 9am to 5pm UK time?
• In a sentence or two, how have you used AI to make a task quicker or easier?

Language:

• English (required)

Work Location: Remote