Executive Assistant to the Founder - Influencer Talent Agency

Executive Assistant to the Founder – Influencer Talent Agency

Salary: ₱40,000–₱65,000 per month, depending on experience
Location: Remote – Philippines
Employment type: Full-time contractor
Working hours: Monday–Friday, UK business hours
Company: Hatchcraft

About Hatchcraft

Hatchcraft is a UK-based influencer talent management agency representing full-time content creators. We work closely with our talent to build their businesses, manage brand partnerships and develop long-term commercial relationships with leading brands and agencies.

We’re looking for a highly organised, proactive and detail-oriented Executive Assistant to work directly with the founder and help run the day-to-day operations of the business.

This is an opportunity to become a trusted right-hand person in a growing agency. You’ll help manage the founder’s inbox, coordinate brand partnerships, keep the business organised and ensure important conversations, opportunities and tasks are handled efficiently.

We’re looking for someone who doesn’t simply wait for instructions, but actively looks for ways to make the founder’s life easier and the business run better.

The Role

As Executive Assistant to the Founder, you’ll play an important role in keeping Hatchcraft organised and operating smoothly.

A significant part of the role will involve managing email communications, coordinating brand partnerships for our talent and ensuring that tasks and opportunities are followed through to completion.

You’ll work directly with the founder, helping manage priorities, communicate with brands and agencies, organise information and take ownership of recurring administrative and operational tasks.

You’ll need excellent written English, strong attention to detail and the ability to manage multiple priorities without losing track of the small things.

Over time, as you develop an understanding of the agency, our talent and our commercial processes, you’ll be trusted to make more decisions independently and take greater ownership of the day-to-day running of the business.

What You’ll Be Doing1. Executive Assistance & Founder Support

• Managing and organising the founder’s inbox, ensuring emails are prioritised, actioned and followed up appropriately.
• Drafting professional, well-written email responses on behalf of the founder.
• Identifying important messages, opportunities and decisions that require the founder’s attention.
• Keeping track of outstanding tasks, deadlines, commitments and follow-ups so nothing gets missed.
• Helping manage the founder’s calendar, schedule meetings and coordinate appointments where required.
• Preparing notes, summaries and relevant information ahead of meetings and important conversations.
• Handling administrative tasks and day-to-day requests proactively.
• Looking for ways to streamline processes, reduce unnecessary admin and make the founder more productive.

1. Brand Partnerships & Influencer Coordination

• Managing incoming brand partnership enquiries for our roster of content creators.
• Acting as a professional first point of contact for brands, agencies and other commercial partners.
• Coordinating campaign enquiries, gathering briefs and clarifying budgets, deliverables, timelines, usage rights and other key details.
• Keeping brand conversations moving through timely responses and proactive follow-ups.
• Coordinating information between brands, the founder and our talent to ensure campaigns progress smoothly.
• Tracking partnership opportunities from initial enquiry through to confirmation and campaign delivery.
• Preparing campaign summaries and organising relevant information so decisions can be made quickly.
• Maintaining accurate records of brand contacts, commercial opportunities and ongoing negotiations.
• Gradually taking ownership of straightforward brand communications as you become familiar with our processes.

1. Organisation & Business Operations

• Keeping our internal systems, Google Sheets, Trello boards and CRM organised and up to date.
• Maintaining clear records of conversations, decisions, tasks, deadlines and campaign statuses.
• Creating and maintaining trackers, checklists and simple processes to ensure recurring tasks are completed consistently.
• Monitoring outstanding items and proactively chasing people when necessary.
• Helping coordinate projects and ensuring agreed actions are completed on time.
• Researching brands, agencies and contacts when requ…