Aviation Recruiter Assistant

This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for an Aviation Recruiter Assistant based in the United States.

Support talent acquisition in the aviation industry by helping identify, engage, and organize qualified candidates for a variety of staffing needs. In this part-time role, you will work closely with the recruitment team to coordinate essential hiring activities and maintain an effective pipeline of applicants. You will assist with preparing job requisitions, managing candidate information, and reaching out to potential applicants through various sourcing channels. Your communication and organizational skills will help create a positive candidate experience throughout the recruitment process. This opportunity is well suited to someone looking to develop their human resources and recruiting expertise in a supportive, detail-oriented environment. With approximately 10–20 hours per week and the potential to transition to full-time employment, this position offers flexibility and opportunities for professional growth.

Accountabilities

• Recruitment administration: Assist with drafting and preparing job requisitions for new openings, ensuring that position details are accurate, complete, and appropriately documented.
• Applicant tracking: Enter and maintain candidate information in the applicant tracking system and recruitment portal, ensuring records are accurate and up to date.
• Candidate sourcing: Use various communication methods and sourcing channels to contact prospective candidates and help build a strong pool of qualified applicants.
• Candidate relationship management: Develop and maintain positive relationships with applicants throughout the staffing process, providing timely communication and professional support.
• Recruitment coordination: Support the recruitment team with administrative tasks and day-to-day activities that help keep hiring processes organized and efficient.
• Candidate experience: Deliver responsive, courteous, and professional service to applicants, helping ensure a positive experience at every stage of the recruitment process.
• Information accuracy: Review candidate details and recruitment documentation for accuracy, paying close attention to grammar, spelling, formatting, and completeness.
• Team support: Perform additional administrative and recruitment-related duties as assigned to support staffing objectives and operational priorities.

Requirements

• Education: High school diploma or GED is required. A college degree is preferred, although an equivalent combination of education and relevant experience may be considered.
• Professional experience: One to two years of demonstrated work experience, preferably in human resources, recruitment, staffing, or a related administrative environment.
• Computer proficiency: Strong internet and computer skills, including the ability to navigate online recruitment platforms, manage digital records, and use standard office applications.
• Applicant tracking systems: Previous experience with an applicant tracking system (ATS) is preferred. The ability to learn new recruitment tools and systems quickly is an advantage.
• Written communication: Good grammar, spelling, typing, and composition skills, with the ability to prepare clear, professional written communications and maintain accurate records.
• Numerical and administrative skills: Basic mathematical proficiency and strong attention to detail when handling candidate information, job requisitions, and recruitment documentation.
• Customer service: Excellent customer service and interpersonal skills, with a professional, approachable, and candidate-focused communication style.
• Organization and time management: Ability to manage administrative responsibilities, prioritize tasks, and maintain accurate information while supporting multiple recruitment activities.
• Relationship-building: Strong interpersonal abilities and a genuine interest in communicating with candidates, developing professional relationships, and supporting a smooth hiring process.
• Adaptability and initiative: Willingness to learn, accept guidance, follow established procedures, and contribute to the recruitment team’s objectives under close supervision.
• Work authorization: Must be a US citizen or permanent resident.
• Availability: Able to c…