Assistant Director, IT Project Portfolio Management

Working Title Assistant Director, IT Project Portfolio Management Role Title Gen Admin Manager I Role Code 19223-FP FLSA Exempt Pay Band 05 Position Number 28000847 Agency Northern VA Community College Division NV280-VP of College Computing Work Location Fairfax County - 059 Hiring Range $100,000 - $115,000 Emergency/Essential Personnel No EEO Category 3-Technicians Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule

Normal business hours 8:30 am – 5 pm. Occasional work outside these hours may

be required to meet operational needs.

General Description Sensitive Position No Job Description

The Assistant Director of IT Project Management is the leader of the College’s IT Project Management Office. Reporting to the Director of IT Business Operations, the Assistant Director establishes and owns the College’s IT project management practice — methodology, intake, prioritization, governance reporting, and portfolio oversight — and is accountable for the successful delivery of the IT project portfolio. The position operates with substantial independence and partners directly with academic services, student services, finance, human resources, and facilities to translate institutional priorities into scoped, resourced, and successfully delivered projects.

Duties And Tasks

• Coordinate daily project activities, schedules, deliverables, and status reporting across multiple concurrent projects.
• Supervises a small staff of one to two project management professionals while personally managing the College’s most complex and highest-visibility technology projects.
• Directs technical staff drawn from other IT units, functional subject matter experts from across the College, and external vendor resources.
• Serve as a communication bridge between technical and business teams, including developers, analysts, product managers, QA, and security.
• Support planning, scope clarification, resource coordination, and execution activities—especially for cloud‑based initiatives and system transitions.
• Track dependencies, risks, issues, and timelines; escalate concerns with clear, actionable recommendations.
• Contribute to the creation, improvement, and maintenance of PMO project management governance, standards, templates, dashboards, and documentation.
• Provide guidance to ensure consistency in documentation, tracking, reporting, and governance.
• Coordinate with business analysts on requirements and with technical teams on dependencies, integration points, and environment readiness.
• Communicate project updates to stakeholders with transparency around progress, milestones, risks, and impacts.
• Assist with portfolio‑level reporting and PMO process improvements to strengthen delivery maturity.
• Evaluate technology constraints, system impacts, data considerations, and integration requirements during planning
• Make regular requests from employees for updates and input on college decisions and share feedback with supervisors for inclusion in the NOVA Brief.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA’s/Required Qualifications Required KSAs:

• Ability to manage multiple priorities and a heavy workload in a fast‑paced environment.
• Ability to read, interpret, and communicate project procedures, technical requirements, and business processes.
• Strong organizational skills with attention to detail, documentation accuracy, and adherence to deadlines.
• Demonstrated ability to collaborate with technical teams and troubleshoot issues related to project dependencies, system changes, or cloud transitions.
• Knowledge of core project management practices, software development lifecycle, documentation standards, and governance processes.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to work independently and collaboratively as part of a project team.
• Ability to adapt quickly to changing priorities and work effectively under pressure.
• Knowledgeable of PMO frameworks and delivery methodologies.
• Ability to lead cross-functional or matrixed project teams whose members report to other units.
• Ability to impleme…