Executive Personal Assistant to Founding Partner

Danville, California

ID j-29038

Job Type Full Time

Remote Type Full Remote

Compensation $90000 - $120000 / yr

A rapidly growing, founder-led professional services firm is seeking a highly skilled Executive Assistant to serve as the trusted right hand to its Founding Partner. This role will be instrumental in creating structure, improving communication and follow-through, and allowing the Founding Partner to focus on the highest-value aspects of business and client relationships.

The ideal candidate is proactive, tech-savvy, exceptionally organized, and comfortable supporting a fast-moving executive balancing the demands of a growing business with a busy family life. This is an excellent opportunity for someone who enjoys bringing order to a dynamic environment, anticipates needs before they arise, communicates with confidence, and approaches sensitive situations with empathy, discretion, and sound judgment.

The position is primarily remote, with occasional in-person needs in the Danville, California area.

About The Job ¨ Serve as a trusted partner to the Founding Partner, providing high-level executive and limited personal support

¨ Manage a complex, evolving calendar encompassing client meetings, professional commitments, internal priorities, and select family responsibilities

¨ Strategically manage the Founding Partner’s time, anticipating conflicts, establishing appropriate buffers, and helping maintain focus on the highest priorities

¨ Manage a high-volume email inbox, filtering and prioritizing communications, flagging urgent matters, drafting responses, and ensuring timely follow-up

¨ Draft, edit, and manage professional correspondence with clients, vendors, referral partners, and internal team members

¨ Maintain highly confidential business and personal information with exceptional discretion and sound judgment

¨ Coordinate travel, local transportation, off-site meetings, and related logistics

¨ Assist with select personal and family scheduling, including childcare, school activities, appointments, and other commitments

¨ Handle occasional personal errands and requests as needed

¨ Track business initiatives, deadlines, commitments, and follow-up items to ensure projects continue moving forward

¨ Prepare weekly and monthly reports and trackers to provide visibility into key business activities and metrics

¨ Support document management, filing systems, vendors, supplies, and other operational needs

¨ Assist with newsletters, email campaigns, client outreach, and other light marketing initiatives

¨ Coordinate networking events, client appreciation activities, internal meetings, team gatherings, and community events

¨ Identify opportunities to improve systems, workflows, and communication as the organization continues to grow

¨ Support initiatives that contribute to a positive team culture and exceptional client experience

¨ Competitive salary and benefits.

About You ¨ Bachelor’s degree preferred, or equivalent professional experience.

¨ 5+ years of experience supporting a senior executive, founder, partner, or other high-level leader, ideally within professional services or another fast-paced environment

¨ Experience in a legal or other professional services environment

¨ Exceptional organizational and time-management skills with the ability to manage multiple priorities and anticipate needs

¨ Proactive and resourceful, with the confidence to take ownership, solve problems, and move initiatives forward with limited direction

¨ Comfortable partnering with a fast-moving leader who values clear, direct communication and strong follow-through

¨ Excellent written and verbal communication skills with the judgment and professionalism to represent the Founding Partner effectively

¨ Highly discreet and trustworthy when handling sensitive business, client, and personal information

¨ Tech-savvy and comfortable learning and leveraging technology to improve organization and efficiency

¨ Proficiency with Google Workspace, Microsoft Office/Outlook, spreadsheets, email marketing platforms, and modern productivity tools

¨ Strong attention to detail and the ability to create structure in an entrepreneurial, evolving environment

¨ Comfortable providing a combination of executive and limited pe…