Administrative Assistant III

Posting Information

Posting Information

Posting Number

2027090

Posting/Functional Title

Administrative Assistant III

University Pay Plan Title

Administrative Assistant III

Location

Other - Remote

Department

TXST Online

Recruitment Type

Open Recruiting

Job Type

Full-Time

Funding Source

Permanent

Monthly Salary

$4,166.66

Job Category

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

Knowledge, Skills & Abilities

Knowledge of:

• General office practices, administrative procedures, records management, customer service practices, and business operations.
• University administrative processes, policies, and procedures, or the ability to learn and apply them effectively.
• Basic purchasing, travel, financial, and business processes in a higher education or complex organizational environment.

Skill in:

• Administrative support, scheduling, records management, document preparation, meeting coordination, and office organization.
• Organizing multiple assignments, monitoring deadlines, tracking requests, and following activities through completion.
• Reviewing information for accuracy, identifying discrepancies, and determining appropriate next step
• Using Microsoft Office applications and learning university information systems, collaboration platforms, scheduling tools, and other administrative technologies.
• Clear and professional oral and written communication.
• Problem solving, customer service, and effective collaboration with individuals across multiple functional areas.

Ability to:

• Exercise sound judgment and discretion while handling confidential or sensitive information.
• Manage competing priorities and adjust to changing operational needs.
• Work independently on routine assignments while recognizing when matters should be elevated to leadership.
• Establish and maintain effective working relationships with leadership, faculty, staff, students, vendors, and external stakeholders.
• Interpret and follow established policies, procedures, guidelines, and administrative processes.
• Prepare clear, accurate, and professional correspondence, reports, spreadsheets, presentations, and other documentation.

Preferred Qualifications

• Experience providing administrative or operational support in higher education or a similarly complex organization.
• Experience supporting multiple leaders, departments, or functional areas.
• Experience with purchasing, travel, expense, financial, procurement, or contracts-related administrative processes.
• Experience coordinating meetings, events, facilities, technology, equipment, or other operational logistics.

Job Description

The Administrative Assistant III provides administrative and clerical support to program chairs, department chairs, deans, or directors.

Job Duties

Position Specific Duties

• Provide day-to-day administrative support to leadership, including scheduling, correspondence, document preparation, meeting coordination, follow-up activities, and organization of priorities and requests.
• Coordinate routine departmental operations and administrative processes, including requests involving facilities, technology, equipment, mail and packages, supplies, records, and other operational needs.
• Assist with purchasing, invoices, procurement documentation, travel, expense documentation, contracts-related administrative processes, and other business activities in accordance with university procedures.
• Coordinate meetings, departmental events, workshops, and other activities, including room reservations, scheduling, communications, materials, technology, catering, and related logistics as needed.
• Prepare, maintain, organize, and distribute departmental records, reports, correspondence, spreadsheets, presentations, and other materials; handle confidential and sensitive information appropriately.
• Serve as a liaison with university offices, employees, vendors, and external contacts to facilitate requests, obtain information, resolve routine administrative matters, and support departmental workflow.
• Assist leadership and departmental staff with special projects, research, data collection, process documentation, tracking activities, and other assignments based on departmental priorities and operat…