Project Coordinator - Design and Submittal

Project Coordinator – Design & Submittal

Position Summary

The Project Coordinator – Design & Submittal supports Project Managers and technical teams with the day-to-day coordination, documentation, tracking, and administration of project design and submittal activities. This role keeps project information organized, maintains visibility into deadlines and outstanding items, and supports the timely progression of submittals through review and approval.

Key Responsibilities

· Support Project Managers with day-to-day design and submittal coordination for assigned projects.

· Prepare, organize, and track submittal packages and related project documentation.

· Coordinate with Design/BIM, Engineering, and other internal teams to collect required drawings, models, calculations, and responses.

· Maintain project trackers, drawing and document revisions, submission dates, review status, and approval records.

· Track customer, GC, and engineer review comments and follow up with responsible team members through resolution.

· Support document and revision control to ensure teams are working from the latest project information.

· Upload and maintain project documentation in Procore or other designated project systems.

· Track project milestones, action items, responsible parties, and due dates, and flag overdue or at-risk items to the Project Manager.

· Assist with project meetings, meeting notes, status updates, and follow-up communication.

· Perform basic completeness checks on submittal packages and identify missing documentation before submission.

· Support standardized design/submittal workflows, templates, trackers, and process improvements.

Qualifications

· Associate or Bachelor’s degree in Construction Management, Engineering, Architecture, Business, Project Management, or a related field preferred.

· 1–3 years of experience in project coordination, construction administration, engineering support, document control, or a related environment preferred.

· Strong organizational skills, attention to detail, and ability to follow up proactively.

· Strong written and verbal communication skills.

· Ability to manage multiple tasks and deadlines simultaneously.

· Basic ability to read construction drawings and technical documents is preferred.

· Experience with Procore, Bluebeam, Revit, AutoCAD, or similar tools is a plus.

· Construction, engineering, manufacturing, or data center experience is a plus.

Work Location: Remote